The complete VectorLabel guide

What VectorLabel is

VectorLabel is a macOS menu-bar app suite for printing wrap-around wire and cable labels. Its original and primary job is to take a list of circuits exported from Vectorworks ConnectCAD and print one label per wire on a Brady M610 or M611 label printer, but it also supports designing your own label templates and printing from your own data files (CSV/XLSX).

The app stays out of your way: by default it runs only in the menu bar (no Dock icon), watches a folder for new exports, and shows a print window automatically when one appears. You pick a template, choose which records to print, pick the printer, and print.

Because this is alpha software, expect rough edges. Some printers are fully validated on real hardware, while others are only partially hardware-verified — individual functions have been confirmed on real printers, but not every function or end-to-end path yet. See the gotchas for what is and isn't verified.

The four apps and how they coordinate

The suite is four separate macOS applications. Each is a self-contained .app with its own bundle identifier:

1) VectorLabel Engine (com.sai.vectorlabel.engine) — the headless print engine and the menu-bar hub. This is the ONLY app that talks to USB printers (it is the one that links the libusb library). It owns the printers, runs the print queue, and publishes live printer/cassette status that the other apps read (supply status refreshes automatically about every 30 seconds while printers are idle; nothing is polled while a job is printing). The menu-bar icon and Preferences window belong to this app. Only one Engine is allowed to run at a time — it takes an exclusive lock so two engines can't fight over the USB printer.

2) VectorLabel Auto Print (com.sai.vectorlabel.autoprint) — a background helper with no Dock icon. It watches the Exports folder and, when a new CSV export appears (and you have auto-open enabled), it opens the print window. It does not print directly; it hands jobs to the Engine through the shared queue. It also hosts the print window's 'Edit' action, which opens the Template Designer in-process.

3) VectorLabel Template Designer (com.sai.vectorlabel.templatedesigner) — a normal Dock app for designing reusable label templates (.vltmp files, formerly .vlt.json). Launched from the Engine's menu or by double-clicking a template file.

4) VectorLabel Custom Designer (com.sai.vectorlabel.customdesigner) — a Dock app for free-form custom labels (.vlcus files) that can be bound to your own data file. It has a bottom Database pane for binding a CSV or Excel file (printing one label per row) and a print header with the printer picker, Copies, Cut and Print — see Custom Designer database mode.

How they coordinate: the Engine is the single source of truth for printing and printer status. The front-end apps never print themselves — they write job files into a shared queue folder and the Engine consumes them. The designers and Auto Print automatically start the Engine if it isn't running, and they shut down when the Engine quits, so the whole suite comes up and goes down together. The Engine also keeps Auto Print running: if it crashed, was quit, or never started, the Engine relaunches it within about 20 seconds — so "Launch at login" on the Engine effectively covers Auto Print too. (If Auto Print keeps dying instantly, the Engine stops retrying after 3 attempts in 5 minutes and notes it in the log instead of retrying forever.) 'Reprint' from the menu bar is routed back to whichever app created the job (Auto Print or Custom Designer) so it can re-open the original window in its print-time state.

queue/       ready jobs
processing/  claimed by the Engine
done/        finished
failed/      errored
control/     cancel / detect-cassette requests
status/      printers.json (Engine-published status)
reprint/, reprint-custom/, cancelled/

System requirements

VectorLabel requires macOS 14 (Sonoma) or later, on an Apple Silicon Mac (the released apps are arm64-only). The installer refuses to install on an Intel Mac — it says so up front rather than installing apps that can't launch. For the macOS version it doesn't hard-block older systems: it warns that the apps may not run correctly and lets you continue at your own risk.

For end users, no extra software is required: the libusb USB library is bundled inside the Engine app (in Contents/Frameworks) and signed, so it runs on Macs that do not have Homebrew installed. The app uses the Hardened Runtime and is NOT sandboxed, because it needs raw USB access and access to your ~/Documents folder.

For USB printing (Brady M610, and the Brother P-touch models over USB) you connect the printer by USB cable. The Brady M611 can also be added as a network printer over TCP. For network printers you add them by host/IP in Preferences.

Installing and launching

Signed builds are published on this site's Downloads page. Every release is Developer ID-signed, notarized by Apple and stapled, and is offered as a guided .pkg installer plus a .zip and a .dmg. The .pkg is the recommended path: it takes you through a welcome pane, a license you have to accept, and a summary at the end, and installs all four apps into /Applications/VectorLabel/. It also installs the Vectorworks ConnectCAD plug-in commands by default — that step is skipped automatically if Vectorworks isn't installed, and you can deselect it under Customize.

After installation, launch VectorLabel Engine first — it places the menu-bar icon and brings the rest of the suite to life as needed. Auto Print also runs in the background. The two designers open on demand from the Engine menu or by double-clicking a template/custom-label document. You can also have the Engine start automatically when you log in: turn on the toggle in Preferences ▸ Advanced ▸ App Behaviour (macOS may ask you to approve it under System Settings ▸ General ▸ Login Items).

The sample (starter) templates now ship inside the app rather than being copied by the installer. On first launch the Engine offers them on the same setup screen that offers supply groups, where you choose which sample templates to install into your Templates folder — on a fresh install they default to install; when the window appears after an update (or you open it manually) they default to skip, since you'd already have them. You can reopen the window any time from Preferences ▸ Updates ▸ "Set Up Supplies & Templates…" — see the setup wizard. (Earlier builds placed the samples via the .pkg installer; the installer no longer copies them.)

Updating works the same way: install the new release over the top. You don't need to uninstall first, and your templates, custom labels, supply catalog and preferences are left alone — they live in your Documents and Library folders, not inside the apps. The Engine can also fetch an update for you; see Software updates.

1. Download the latest release from this site's Downloads page (the .pkg installer is recommended).
2. Run the .pkg installer and follow its panes; it installs all four apps.
3. Launch 'VectorLabel Engine' — the menu-bar icon appears.
4. Open a designer from the menu bar (Open Template Designer / Open Custom Designer) or trigger a print by exporting from Vectorworks.

On-disk layout: where your files and settings live

VectorLabel keeps your documents under your home Documents folder and keeps its internal coordination files under Application Support.

Your documents live in ~/Documents/VectorLabel/. Inside it: Templates/ holds your label template files from the designer, and Exports/ holds one subfolder per Vectorworks project, each containing the exported CSV files. The CSVs are named with a date-time code (…_export_YYYYMMDD_HHMMSS.csv), and the app keeps at most 15 exports per project by default (older ones are pruned).

The watch folder root and the Templates folder are both configurable in Preferences, so these paths can be moved.

The apps coordinate through a hidden inter-process folder under ~/Library/Application Support/VectorLabel/ipc/ (the name becomes 'VectorLabel Beta' for beta builds). This holds the print queue and status: queue/, processing/, done/, failed/, control/, status/ (with printers.json), plus reprint/, reprint-custom/, and cancelled/. You normally never touch this folder.

Settings that must match across the four apps — the watch-folder and Templates-folder paths, exports to keep per project (default 15), default print range, measurement units, per-printer calibration offsets keyed by serial number, and the shared print-table column layout — are kept in one settings file, SharedSettings.json, inside ~/Library/Application Support/VectorLabel/. Preferences that are local to a single app — window and panel sizes, snap and grid options, and update-check policy — are stored by each app itself; the Appearance choice is stored per app too, but it is relayed to the others as you change it so the whole suite matches. Recent-print history sits alongside the shared settings file, and logs are written to ~/Library/Logs/VectorLabel/ — one shared VectorLabel.log plus a small per-app crash log.

~/Documents/VectorLabel/
  Templates/         label templates (.vltmp / legacy .vlt.json)
  Exports/
    <VWFileName>/    <VWFileName>_export_YYYYMMDD_HHMMSS.csv  (max 15)

~/Library/Application Support/VectorLabel/ipc/   internal queue + status

First run and granting USB / printer access

On first run, launch the Engine; it adds the menu-bar icon and begins scanning for connected printers. For a USB printer (Brady M610 or M611, or a Brother PT model), plug it in by USB and the Engine's scan should detect it. You can also force a scan with Scan ▸ 'Scan USB' in Preferences → Printers.

Granting access to the printer: the Engine talks to USB printers via libusb and automatically detaches the macOS kernel/CUPS driver when it claims the device, so you generally don't need to remove the printer from System Settings first. If a printer is detected but can't be opened, the app reports 'Could not open printer (permissions?)' — this usually means another process (such as the system print driver or a second Engine) is holding the device.

Documents access: because the app reads and writes ~/Documents/VectorLabel, macOS may show a one-time prompt to allow access to your Documents folder the first time the app reads it. The Custom Designer is deliberately written to avoid touching the Templates folder on launch so it doesn't trigger that prompt just by opening.

Notifications: the Engine asks for permission to post local notifications (used for messages like a failed reprint). Granting this is optional — if you decline, those notifications are silently skipped.

For a network M611, you don't have to know its IP: Preferences → Printers → Scan → 'Scan network (subnet)' auto-discovers it on your local network. You can also add it directly by entering its host/IP and choosing the model, then click 'Add' — useful when subnet discovery can't reach it, or for a Wi-Fi Brother model (guessed as PT-E550W, since it can't be positively identified over the network).

1. Launch VectorLabel Engine and look for the menu-bar icon.
2. Plug in your USB printer (or prepare to add a network printer by IP).
3. Open the menu bar → Preferences… → Printers tab.
4. For USB: click Scan → 'Scan USB' if the printer isn't already listed. For network: click Scan → 'Scan network (subnet)' to auto-discover, or type the host/IP, pick the model, and click 'Add'.
5. If macOS prompts to allow Documents access or notifications, allow them.

The menu-bar Engine: status and Preferences

Clicking the menu-bar icon opens a dropdown that shows your connected printers and their live status (with per-printer detail), any active print queue, and a Recent Prints list where each item offers a 'Reprint' action. Each connected printer's row also has a ↻ button that re-reads the loaded supply on demand (a spinner shows while it runs) — the same action as the print window's "Detect supply". The button is hidden for offline printers, and declines politely while that printer is mid-print. During a job the dropdown's status shows only what the printer really reports — including "Printer paused" (orange) when an M611 is paused on the device, and a literal "unknown" if it stops reporting — see Live progress. The dropdown dismisses itself when you click anywhere outside it — except while a job is actively printing, when it stays pinned so you can watch progress (the menu-bar button still hides and shows it any time).

The dropdown's action rows are: 'Open Template Designer' (⌘T), 'Open Custom Designer', 'Open Export Folder' (⌘E), 'Preferences…' (⌘,), 'Check for Updates…', 'Report a Problem…' (sends a problem report to the developer — see Reporting problems), and 'Quit VectorLabel' (⌘Q). A version/build string is shown in the footer.

Preferences is a seven-tab window: Export, Printing, Templates, Recent, Printers, Advanced, and Updates. Export covers the watch folder (with a Browse… button), auto-open behaviour, and how many exports to keep per project. Printing covers the default print range (All / Selected / Range) and Per-Printer Settings…. Templates sets the templates folder. Recent shows print history with a Clear History action. Printers lists connected printers (Scan USB), lets you add/remove network printers, set the status refresh interval, open Per-Printer Settings…, and Edit Supplies…. Advanced has the Appearance control (dark / light / system), a "Units" control (Inches / Millimetres — see Units and typing math into fields), an App Behaviour section with a toggle to launch the Engine automatically at login (macOS may ask you to approve it under System Settings ▸ General ▸ Login Items), and a Reset Defaults (factory reset) button. Updates controls automatic update checking (covered in the next section) and also has a "Set Up Supplies & Templates…" button that reopens the first-launch stock-supply-groups and starter-templates window on demand — installing from it is additive, so existing supplies and templates aren't touched (see the setup wizard).

Label supplies (sizes, part numbers, quantities/roll lengths, feed rotation on square die-cut supplies, buy links — grouped per printer model) are editable in-app with no code via Engine → Preferences → Printers → Edit Supplies….

Units (inches or millimetres) and typing math into fields

VectorLabel can display and accept dimensions in either inches or millimetres, and the choice is suite-wide. Set it in Engine ▸ Preferences ▸ Advanced ▸ "Units" (Inches / Millimetres). The setting applies live to every app at once: the designer rulers, every dimension field in the designers (object position/size, table row/column sizes, label length), the print previews, and the printer/supply readouts all switch together. Each dimension field names its unit in the header — e.g. "Width (in)" / "Width (mm)", matching the existing "(px)" convention for pixel-based fields — and updates live when you switch units; this covers every position/size field (X, Y, Width, Height, Corner radius, Diameter, Radius, table Column width / Row height). Because labels are always stored the same way internally, switching units is purely a display-and-entry change — it never alters a saved template or custom label, and a file made by someone working in inches opens identically for someone working in millimetres.

The Template and Custom Designer rulers also have a small in/mm toggle in the top-left ruler corner, so you can flip units right on the canvas without opening Preferences.

Every physical-dimension field also understands fractions, the other unit, and basic arithmetic — type it and it converts to the field's current unit. Examples: 1/8", 1 1/4, or 3mm auto-convert; arithmetic works too, so .25"-1/8" becomes 0.125" and, in millimetres, 10+5 becomes 15 mm. A comma decimal like 12,7 is accepted. This works across the designers' object, position, size and table fields and in the supply editor. Fields that are not physical label measurements are left as-is: font size (points), line/stroke weights, percentages, degrees, and counts are entered plainly.

1/8"      → 0.125 in
1 1/4     → 1.25 in
3mm       → converts to the field's unit
.25"-1/8" → 0.125 in
10+5      → 15 mm   (in millimetre mode)
12,7      → 12.7    (comma decimal)

Software updates

The Engine checks GitHub for new VectorLabel releases. On first launch it asks how often to check — on every launch, every N days (the pre-selected default, every 7 days), or manually only — and you can change that choice any time in Preferences → Updates. When a newer version is found, a popup lists the changes between your installed version and the new one — every version in between, pulled from the project changelog — with three choices: "Update Now" (downloads the installer to ~/Downloads and opens it), "Remind Me Tomorrow" (asks again in 24 hours), and "Don't Update" (skips that version only — a later release will prompt again). Preferences → Updates also has a "Check for Updates Now" button with the last-checked time, and when a version is available its Updates card shows the same what's-changed list with its own Update Now button (even if you previously skipped or snoozed). The menu-bar dropdown has a "Check for Updates…" row as well.

If a check or download fails — the app can't reach the update server, or the installer download breaks off — you don't get a dead-end error: the alert offers a "Download from Website" button that opens this site's Downloads page, which always has the latest signed installer.

What the integration does

ConnectCAD is the cabling/signal-flow design add-on inside Vectorworks. Every cable run you draw is a 'circuit' object that carries data about both of its ends: which device, which socket, which connector, the room, the rack, the signal type, the cable type and length, and so on.

VectorLabel ships two Python command plug-ins for Vectorworks. When you run one, it reads those circuit objects and writes a CSV file (a plain spreadsheet) into ~/Documents/VectorLabel/Exports/. The VectorLabel AutoPrint app watches that folder and automatically opens the print window when a new file lands. Nothing is sent over a network and no copy/paste is needed.

Each circuit produces TWO label rows in the CSV — one for the Source end and one for the Destination end — because a wire wrap label is usually applied near each end of the cable.

~/Documents/VectorLabel/Exports/<VWFileName>/<VWFileName>_export_YYYYMMDD_HHMMSS.csv

Installing the two command plug-ins in Vectorworks

Vectorworks shows one menu command per command plug-in, so VectorLabel ships two: Export Selected Circuits to VectorLabel and Export all Circuits to VectorLabel. The easiest way to get them is the VectorLabel installer — leave its optional "Vectorworks ConnectCAD plug-ins" step ticked (it is on by default) and it copies both ready-made commands into the Plug-ins folder of every Vectorworks version installed on your Mac; it is skipped automatically if Vectorworks isn't installed. That leaves only the one-time workspace step. If you would rather add them by hand — or the installer found no Vectorworks — you can still create two New Command plug-ins and paste a different script into each, as described below.

The VectorLabel installer sets these up for you — there are no scripts to paste. Its optional Vectorworks ConnectCAD plug-ins choice is ticked by default, and it copies both ready-made "Export … Circuits to VectorLabel" commands into the Plug-ins folder of every Vectorworks version it finds on the Mac (~/Library/Application Support/Vectorworks/<year>/Plug-ins). Vectorworks registers them the next time it launches. The step is skipped automatically if Vectorworks isn't installed, so if you added Vectorworks after installing VectorLabel, just run the installer again with that choice ticked. You then add the two commands to your workspace once, as described below.

1. Run the VectorLabel installer. The optional Vectorworks ConnectCAD plug-ins component is switched on by default — just leave it ticked. The installer copies both ready-made commands into every installed Vectorworks version's Plug-ins folder (~/Library/Application Support/Vectorworks/<year>/Plug-ins), so there is nothing to copy or paste by hand. If Vectorworks isn't installed on this Mac, the step is skipped automatically.
2. Quit and reopen Vectorworks — it registers the two new commands on its next launch.
3. Add the commands to your workspace: Tools menu, then Workspaces, then Edit Current Workspace. Drag Export Selected Circuits to VectorLabel and Export all Circuits to VectorLabel into a menu of your choice, then save the workspace.
4. The two commands now appear in the menu you chose and are ready to run.

The two commands: Selected vs All

'Export Selected Circuits to VectorLabel' exports only what you currently have selected. Internally it collects every object matching the selection criteria. If nothing is selected, it shows an alert: 'No objects selected. Select one or more ConnectCAD circuits.' If your selection contains objects but none are circuits, it shows 'No ConnectCAD circuits found in selection.' with a count of skipped objects.

'Export All Circuits to VectorLabel' ignores your selection entirely and walks the ACTIVE DESIGN LAYER, exporting every ConnectCAD circuit found on it. If there are none, it shows 'No ConnectCAD circuits found on the active layer.' with a skipped count.

What ConnectCAD data is exported (every column)

For each circuit the script writes two rows — a 'Source' row and a 'Destination' row — marked by a column named _Side. Each row carries shared circuit-level fields plus the fields specific to that end of the cable, plus a few 'Other end' fields so a label can reference where the cable goes.

Shared circuit-level columns (same value on both the Source and Destination rows): Number (the circuit/cable number), Cable, Signal, Circuits, CableLength, CableCalculatedLength, Number Display, Cable Type, Cable Outside Diameter, and CircuitType.

End-specific columns take their value from the Source end on the Source row and from the Destination end on the Destination row: Device_Name, Device_Tag, Socket_Name, Socket_Tag, Socket_Signal, Connector, Socket_Circs, Room, Rack, and RackU.

Cross-reference columns describe the OTHER end of the same cable: Other_Device, Other_Socket, and Other_Connector. On a Source row these point at the destination; on a Destination row they point back at the source.

_Side, Number, Cable, Signal, Circuits, CableLength, CableCalculatedLength, Number Display, Cable Type, Cable Outside Diameter, CircuitType, Device_Name, Device_Tag, Socket_Name, Socket_Tag, Socket_Signal, Connector, Socket_Circs, Room, Rack, RackU, Other_Device, Other_Socket, Other_Connector

Output file: format, location, and naming

The export is a UTF-8 CSV file with a header row of column names followed by one row per label (two rows per circuit, Source and Destination).

It is written to ~/Documents/VectorLabel/Exports/<VWFileName>/, where <VWFileName> is your Vectorworks document's name without its extension. Each Vectorworks project gets its own subfolder so exports from different drawings never mix.

The filename embeds a date-and-time stamp: <VWFileName>_export_YYYYMMDD_HHMMSS.csv — for example ESM_Kodak_Hall_Master_export_20260614_172508.csv. The timestamp makes every export unique and lets VectorLabel sort them chronologically just from the name.

~/Documents/VectorLabel/Exports/ESM_Kodak_Hall_Master/ESM_Kodak_Hall_Master_export_20260614_172508.csv

How many exports are kept (datecode pruning)

Each project subfolder keeps a maximum of 15 exports. After each export the script deletes the oldest files beyond that limit so the folder doesn't grow forever.

Pruning is based on the YYYYMMDD_HHMMSS datecode IN THE FILENAME, not on the file's modification date. This keeps it correct even after copying files, cloud sync, or Time Machine restores, which can scramble file-system timestamps.

Files that don't match the VectorLabel export naming pattern are never touched, so anything else you keep in the folder is safe.

When AutoPrint prunes an export itself, it also clears that export's Recent Prints entries, so the list doesn't keep offering prints whose data is gone. (Custom Designer prints are unaffected — they carry their own design, not a CSV.) In practice that happens mainly when you set the keep-limit below 15, or for CSVs that arrived in the folder some other way: the Vectorworks commands prune the same folder to a fixed 15 straight after writing each export, so at the default setting they normally get there first — and their deletions leave the Recent Prints entry in place. If you hit Reprint on one of those, VectorLabel tells you the export is no longer in the Exports folder and offers to reprint the original labels without editing (a print cancelled before any labels rendered can't be reprinted that way). The Preferences caption under "Exports to keep per project" describes the keep-limit in place.

<VWFileName>_export_YYYYMMDD_HHMMSS.csv   ← pruning reads this date code, not the file's modification date

Export is silent

A successful export shows NO confirmation dialog in Vectorworks. The command runs, writes the file, prunes old ones, and returns quietly — by design, so it stays out of your way.

Vectorworks only shows an alert when something is wrong: nothing selected, no circuits found in the selection or on the layer. Those alerts include a count of non-circuit objects that were skipped.

How VectorLabel detects the export and opens the print window

VectorLabel AutoPrint is a background menu-bar front end with no Dock icon. On launch it starts watching ~/Documents/VectorLabel/Exports/ using macOS FSEvents in recursive mode, so a new CSV dropped into ANY project subfolder is noticed immediately.

When a new file appears, AutoPrint checks the filename matches the export pattern (_export_YYYYMMDD_HHMMSS.csv) and that it sits one level below the Exports root (inside a project subfolder). It waits a brief moment for the file to finish writing, parses it into label records, prunes the folder to the keep-limit, and then — if 'Auto-open print window when export is detected' is enabled — opens the print window with those records and brings the app to the front.

If you happen to run an export TWICE for the same file path in one session, AutoPrint remembers it already handled that path and won't open the window twice. If a file isn't readable yet (still writing or cloud-syncing), AutoPrint releases its claim and retries when the file changes again.

Preferences ▸ Export ▸ Watch Folder  →  its Exports subfolder
default:  ~/Documents/VectorLabel/Exports/

Step-by-step: export from Vectorworks and print

This is the full round trip from a finished ConnectCAD design to printed wrap labels.

1. Make sure VectorLabel (the AutoPrint front end / menu-bar app) is running on your Mac, and that 'Auto-open print window when export is detected' is enabled in its Preferences.
2. In Vectorworks, open and SAVE your project file (so it has a filename — that name becomes the export subfolder).
3. Decide your scope: to label specific cables, select those ConnectCAD circuits. To label a whole layer, switch to that design layer (no selection needed).
4. Run the matching menu command: 'Export Selected Circuits to VectorLabel' for your selection, or 'Export All Circuits to VectorLabel' for the active layer.
5. Nothing happens visibly in Vectorworks on success (silent export). The CSV is written to ~/Documents/VectorLabel/Exports/<VWFile>/.
6. Switch to your Mac: within a moment the VectorLabel print window opens automatically, populated with one row per cable end (Source and Destination).
7. In the print window pick your label template and printer/supply, review/filter the records, and print. (Template editing and printer setup are covered in the print-window and designer docs.)

Template Designer vs Custom Designer

VectorLabel ships two designer windows that look almost identical but are aimed at different jobs. The window title bar reads "VectorLabel — Template Designer" or "VectorLabel — Custom Designer", and the top-left subtitle under the VectorLabel logo says either "Template Designer" or "Custom Designer".

Template Designer makes REUSABLE templates. A template is a layout with data-bound fields (for example a text box set to the "Cable Name" column). You save it as a .vltmp file, and the Print window later loads it, fills the fields from each row of your wire-export data, and prints one label per record. Its file-toolbar buttons are "Open…", "Save as…" and "Save" — a new blank template is created with the + on the tab bar (see Working in tabs). New documents start named "Untitled Template" until you save them; the tab shows the template's name. When launched on its own it opens an Open Template picker so you choose a template rather than landing on a blank one. It can load a CSV purely as a PREVIEW so you can see how fields will look — the "Load CSV…" button is in the Records panel at the bottom of the window (not the top toolbar) — and it does not print.

Custom Designer makes ONE-OFF labels and can also print them itself. Its file-toolbar buttons are "Open…", "Save Label" and "Save as…" (a new blank design is the + on the tab bar), and new documents start named "Untitled Custom Design". "Save Label" saves straight back to the open .vlcus file with no dialog; "Save as…" writes a copy to a new file. It has an extra print header (printer picker — which shows each printer's loaded supply beside its name — Copies, a Collate tick box when Copies is above 1 on a multi-label job, Cut, Feed to clear, Print) and a bottom "Database" pane. You can bind a CSV or Excel (.xlsx) file as print data and the Custom Designer will print one label per row; with no data bound it just prints the single label you designed. Saved files are .vlcus and embed both the design and a copy of the bound data so a Reprint reopens the exact label. Saving and the start-up recents dialog are covered under Saving and opening.

The real designer canvas — a true-to-size label with objects you drag, rotate and bind to data; tabs let you keep several open. Shown with the 1_5x4 V1 template on Brady M6-33-427.

Working in tabs

Both designers and the Print window are tabbed, so you can keep several labels open at once. A bar of tabs runs across the top of the window; each tab is one open document (or, in the Print window, one exported job) and keeps its own full state — canvas, selection, zoom, undo history, bound data and (in the Custom Designer and Print window) its own printer selection.

• New tab / new document — click the + at the end of the tab bar (in the two designers). In the Custom Designer the new tab shows a start dialog with your 5 most recent labels, "Browse…", and "New blank label"; in the Template Designer it opens the template picker.
• Opening a file opens a new tab. Using "Open…", double-clicking a .vltmp/.vlcus in the Finder, or importing a Brady .BWT / Brother .lbx all open in their own new tab — whatever you were working on is left untouched. You can select several files at once and each opens in its own tab. If a file is already open, you don't get a second copy — the window simply switches to its existing tab (a same-named copy elsewhere on disk is a different file and still opens separately). New "Untitled…" documents are never treated as duplicates. In the Custom Designer, choosing a label from the start dialog reuses the current blank tab rather than leaving a leftover "Untitled" tab behind.
• The tab shows the document name (the file name, or "Untitled…" until you save). A dot (•) in front of the name means that tab has unsaved changes.
• Too many tabs to fit? The strip scrolls, and ‹ › arrows appear at the ends so you can page through them.
• Closing. Click a tab's ✕ to close just that document — you'll be asked to save if it has unsaved changes. Closing the whole window (its title-bar ✕) closes every tab; a designer prompts for each unsaved document, and the Print window asks once before clearing all tabs.

In the Print window, each export from Vectorworks arrives as a new tab and the window jumps to the most recent one; printing or cancelling closes just that tab when others are open, or the whole window when it's the last one. A re-export or Reprint of a data file that's already showing doesn't add a duplicate — it lands on the open tab and refreshes it.

Choosing a label supply (die-cut vs continuous)

Before you design, pick the label supply you will print on. Click the "Supply" button in the top bar (it shows the current size and a ▾ arrow) to open the "Choose a label supply" picker. Supplies are grouped by category with columns: Supply, Type, Label size, Printable, and Buy. Click a row to select it; the picker closes and the canvas resizes to match.

There are two kinds of supply. Die-cut supplies are pre-cut to a FIXED size (for example 1" × 1.5"); both their overall size and printable area are fixed, shown as width × height. Continuous (tape) supplies have a fixed width but NO fixed length — you choose how long each label is. Continuous rows show their size as width × "definable".

When a continuous supply is selected, a "Length" field (in inches) and a "⤢ Fit" button appear in the top bar. Type a length, or click Fit to set the length automatically to the farthest edge of your content (plus a small trailing margin). Die-cut supplies ignore length.

If a printer is connected and reports a loaded cassette, the picker shows a "Use currently installed" button that jumps to the matching defined supply, and the matching row is tagged "● installed". If nothing is loaded it shows "No cassette detected". When more than one supply group exists, a "Supply group" dropdown lets you switch groups.

The real "Choose a label supply" picker — supplies grouped by category with Type, Label size, Printable and Buy columns; ● marks the supply the open design uses.

1. Click the "Supply" button in the top bar.
2. In the "Choose a label supply" window, find your part in the grouped list (use the "Supply group" dropdown if shown).
3. Click the row to select it — the canvas resizes to that supply.
4. For a continuous tape, set the "Length" (inches) in the top bar, or click "⤢ Fit" to fit it to your content.
5. Click "Close" if you opened the picker but didn't change anything.

Canvas behavior, zoom, and 90° rotation

The canvas shows your label at the printable size, centered in a scrollable area, with rulers along the top and left edges. The rulers read in your chosen unit (inches or millimetres), and a small in/mm toggle in the top-left ruler corner flips them right there — the same choice as Engine ▸ Preferences ▸ Advanced ▸ Units (see Units and typing math into fields). The top bar has zoom controls: a − / percentage / + group, a "Reset" button (back to 100%), and a "⌖ Center" button to recenter the label in the view. A "Show wrap"/"Hide wrap" toggle shows or hides the soft-wrap preview guides for text.

The "⟳ 90°" button rotates the label canvas 90 degrees so you can design in the other orientation. For continuous tape this switches between the default landscape and a portrait override. For die-cut it shows the canvas in portrait while the renderer keeps the physical label dimensions and rotates your design onto them. The button highlights when rotation is on. The rotation is saved with the template/label. On Brady printers you rarely need it to fix a sideways die-cut label any more — at print time the design is fitted automatically to the printable area the loaded cassette reports (see Automatic orientation on Brady printers). The exception is a die-cut supply whose printable area is square, where that automatic fit has nothing to decide: there the supply's "Feed rotation" setting is the control for how the stock feeds, while ⟳ 90° stays what it always was — a rotation of your design, which still carries through to the print.

Snapping is controlled in the second toolbar (the "Snap" row): "⊞ Grid" snaps objects to a grid, "⊡ Objects" snaps to other objects' edges, and a "Grid size" dropdown chooses the spacing (options shown in both millimeters and inches). These settings are remembered between sessions.

The same toolbar has a "▭ Borders" toggle: turn it on to outline every text box on the canvas so you can see its exact bounds while designing. It's a design aid only — the outline never appears in the Print window preview or on the printed label — and the setting is remembered between sessions. (The "▧ Margins" toggle next to it is covered in Printable-area margins.)

Printable-area margins (the hatched overlay)

Thermal printers can't print all the way to the edge of the label — a narrow Brother tape only exposes a centered band of the print head, and a Brady die-cut label's printable area is smaller than the physical label. Both designers show this per printer: the canvas (the white area you design on) is still exactly the printable area, and the unprintable margins are drawn as hatched strips outside it, with a dashed outline marking the physical edge of the label or tape. Hovering a hatched strip names the printer it comes from ("Unprintable margin — <model>"). The overlay lives in the designers only — the Print window's preview shows just the printable area (its "Printable area" row notes when the dimensions come from the loaded cassette).

Which printer's margins are shown depends on the designer. The Custom Designer follows the printer currently selected in its printer dropdown. The Template Designer has no live printer, so it gains a "⎙ Printer" dropdown next to the Supply button: pick the model you intend to print on, or "None" for no overlay. The choice is saved with the template, and it also becomes the default for new templates.

Where the numbers come from: for Brother P-touch models, the across-tape band comes from the per-tape print-head table (each tape width exposes a fixed set of head pins — for example, 12 mm tape prints a centered band of about 0.39"/9.9 mm, while 24 mm tape uses the full head). For Brady printers, the printable area comes from the supply catalog — die-cut: the printable size centered in the physical label; continuous: the printable band centered across the tape. When a connected printer reports its loaded cassette's printable area (M611 telemetry), that live reading overrides the static tables.

Anything outside the printable area is dimmed. The designers grey out the whole workspace beyond the label's printable rectangle, so an object you've nudged over the edge is obvious while you're laying it out rather than a surprise on the tape. It is still visible and still draggable — just clearly marked as not printing. This matters most with an imported logo or a photo, which is easy to size a little larger than the label: the part under the dimming is exactly the part that gets cut off.

A "▧ Margins" toggle sits in the designers' Snap toolbar next to the grid controls; it hides or shows both the label's blue printable-area boundary outline and the hatched unprintable-margin overlay (the white label itself stays visible either way), and is remembered between sessions. Because the blue outline is included, the button visibly does something even when no printer is selected and there's no hatching to show.

The real designer with the overlay on: the 1_5x4 V1 wrap template targeted at an M611 (the "⎙ Printer" dropdown in the top bar). The white canvas is the printable 1.5″ × 1.5″ panel; the hatched strips are the unprintable rest of the physical 1.5″ × 4″ label, with a dashed outline at its edge.

1. Template Designer: pick your target model in the "⎙ Printer" dropdown next to the Supply button ("None" = no overlay).
2. Custom Designer: just select the printer — the overlay follows it (and its loaded cassette, when reported).
3. Keep your content inside the white canvas; anything under the hatching is off the printable area.
4. Use the "▧ Margins" button next to the grid controls to hide or show the overlay.

Adding objects (text, barcode, table, image, symbol, line, shapes, arrow)

The left sidebar has an "Add" section with buttons for every object type: "Text", "Line", "Rect", "Arrow", "Circle", "Oval", "Triangle", "Polygon", "Image", "Symbol", "Barcode", and "Table". Clicking one drops a new object onto the canvas and selects it. Below the buttons is an "Objects (N)" list of everything on the canvas; clicking a row selects that object, and a "Delete selected" button appears when something is selected.

Text starts as a small box reading "Text". Barcode starts as a QR Code containing "12345". Lines and arrows start as a 1-inch horizontal stroke. Rect, Circle, Oval, Triangle and Polygon are shapes — outlined by default, with an optional solid fill (see shape properties). Rect can also take a corner radius to become a rounded rectangle, and a Polygon can have 3–12 sides. All of them move, resize and rotate like the other objects. Image opens a file picker (PNG, JPG, JPEG, or SVG) followed by a monochrome-conversion dialog. Symbol opens the "Insert symbol" library. Table asks for the number of rows and columns (1–20 each), then drops a grid onto the canvas.

Tables. Every cell behaves like its own text box: click a cell to select it (a single click selects it even if the table itself wasn't selected yet), then use the properties panel to set its content — Static text, a data Field, a Formula, or Date/Time (see Date/Time source) — plus the full text formatting (font, size, bold/italic/underline, alignment, wrap, auto-scale, tracking, stretch). You can also drag a column header from the records pane straight onto a cell to bind it, exactly like a text box. Shift-click selects a rectangular range of cells and ⌘-click toggles individual cells; formatting and sizing changes apply to every selected cell, and ⌘C / ⌘V copies and pastes cells within or between tables. Drag the grid lines to resize rows and columns (with "Lock table size" on, dragging redistributes space inside the table instead of growing it); right-click a cell for row/column commands, including "Set row height…" and "Set column width…" to type exact sizes, and "Add rows above…" / "Add rows below…" to insert several rows at once (a prompt asks how many). The table's settings offer "Equal columns" / "Equal rows" locks with a numeric size input, a grid line width, and overall width/height (also adjustable with the corner grab handles, or lockable). Clicking a cell that's already selected starts editing it, so a double-click — at any speed — types straight into a cell, and the editor matches the cell's type: a Static cell opens for typing in place, a Formula cell opens the formula editor, and a Field cell jumps to the column picker in the panel. You can also merge cells, Excel-style: select several and right-click → "Merge cells" to merge the selection's bounding rectangle into one cell, or right-click a merged cell and choose "Split cell" to break it apart — the text stays in the top-left cell, and every cell comes out with the merged cell's formatting. Merged cells print identically in the Designer preview, the print preview, and on the label. The right-click menu also offers "Clear text" (content only, formatting kept) and "Clear text & formatting" (a full reset), applied to a single cell or the whole selection. The first time a value lands in a cell (typed, or bound to a column) its font is auto-sized once so about 10 characters fit the cell; after that the size is yours — deleting the value and entering another never re-sizes it.

The symbol library (the "Symbol" button) offers monochrome safety/handling icons: Caution, High voltage, Laser, Flammable, Hot surface, No entry, No smoking, Eye protection, Ear protection, Head protection, Earth / ground, Fragile, This way up, and Mandatory. These are original recreations, not the official copyrighted artwork. Pick one to insert it; it is rasterized to a monochrome image and prints through the image path.

Images are converted to pure black-and-white when added. The "Add image — convert to monochrome" dialog (or "Adjust image" when re-editing) has Brightness, Contrast, and Threshold sliders with a live preview; click "Add to label" / "Apply" or "Cancel". You can re-open it later from the image's properties via "Adjust monochrome…", and "Replace image…" swaps the picture.

1. Click an object type in the left "Add" sidebar (e.g. "Text" or "Barcode").
2. The new object appears selected on the canvas; edit it in the right-hand properties panel.
3. For "Image", choose a file, adjust Brightness/Contrast/Threshold, then click "Add to label".
4. For "Symbol", click an icon in the "Insert symbol" window.

Text box properties and data binding

Select a text box to edit it in the right panel. The top "Text source" row has three mode buttons: "Static", "Field", and "Formula". Static is plain typed text (type in the box, or double-click the text on the canvas to type directly). Field binds the text to one data column — pick it from the "— choose column —" dropdown, or drag a column header from the Records panel (Template Designer) / Database pane (Custom Designer) onto the text box. Formula lets you write a spreadsheet-style expression starting with "=".

Formulas support text joining with & and the functions IF, LEFT, RIGHT, LEN, UPPER, LOWER, TRIM, and MID, plus = and <> comparisons; column names resolve to the current record's values. A "Fields ▾" button lists insertable field buttons, and "Editor ⤢" opens a larger formula editor with a live preview. Example placeholder: =IF(Number<>"",Number,"").

Under "Text formatting" you have: a font picker (curated fonts plus your installed system fonts), "Size (pt)" (when Auto-scale is on it is labeled "Size (pt) — max"), a "Style" row with Bold (B), Italic (I) and Underline (U) toggles, "Horizontal align" (left, center, right, justify), "Vertical align" (top, middle, bottom), a "Wrap text" checkbox, an "Auto-scale to fit (max size)" checkbox (shrinks text to fit the box; it never grows past the Size — with "Wrap text" also on, the text wraps and shrinks to the largest size where every wrapped line fits the box), "Tracking (px)" (space between characters), and "Width stretch (%)" (10–300%, horizontally stretches the glyphs). Static text honors the line breaks you type: with "Wrap text" OFF, pressing Enter inside a text box starts a new line on the label exactly as typed; with "Wrap text" ON, the app decides line breaks by width and ignores your manual returns. The on-screen preview and the printed label match in both modes. The "Position & size" block at the bottom sets X, Y, width and height in your chosen unit (inches or millimetres), and — like every dimension field — accepts fractions, the other unit, and simple math (see Units and typing math into fields). Font size stays in points, and Tracking/Width stretch stay unitless.

=IF(Number<>"",Number,"")

1. Click the text box on the canvas (or in the Objects list).
2. Choose "Static", "Field", or "Formula" under "Text source".
3. For Static, type your text. For Field, pick a column. For Formula, type an expression beginning with "=".
4. Set font, "Size (pt)", Style (B/I/U), alignment, and any wrap / auto-scale / tracking / stretch options.

Barcode and 2-D code properties

Select a barcode to edit it. The "Barcode" section has a "Type" dropdown with: QR Code, Data Matrix, Aztec Code, PDF417, Micro QR, Code 128, GS1-128, Code 39, Code 93, EAN-13, EAN-8, UPC-A, UPC-E, Interleaved 2 of 5, and Codabar. For symbologies that support it, an "Error correction" dropdown appears (QR/Micro QR show L/M/Q/H with their recovery percentages; PDF417 shows numbered levels).

Under "Data source" the same modes as text apply: "Static" (type the barcode value), "Field" (bind to a column), "Formula", or "Date/Time" (encode the current date/time — see Date/Time source). You can also drag a column header onto the barcode to bind it. The "Position & size" block sets X, Y, width and height in your chosen unit.

Square 2-D codes (QR, Data Matrix, Aztec, Micro QR) keep a square shape so they stay scannable; linear codes and PDF417 can be stretched freely. The Custom Designer's Database pane flags any record whose barcode can't encode (it would print blank).

1. Add a Barcode and select it.
2. Pick the "Type" (symbology) from the dropdown.
3. Set "Error correction" if offered.
4. Under "Data source" choose Static / Field / Formula and enter or bind the value.

Line, rectangle, oval, circle, triangle, polygon, and arrow properties

Line: a "Weight (px)" field (1–10) plus X, Y and Width. Lines are horizontal strokes you position and size.

Rectangle and Oval: a "Border (px)" field (1–10) plus the Position & size block. The Rectangle also has a "Corner radius" field — set it above zero to round the corners (a rounded rectangle).

Circle: a "Border (px)" field, plus Diameter and Radius fields (changing one updates the other; labelled with your unit, e.g. "Diameter (in)" or "Diameter (mm)"), with position controls. Symbols also expose a single Size field because they stay square.

Triangle and Polygon: two new shape types that behave like the rectangle/oval — a "Border (px)" field plus the Position & size block. The Polygon adds a "Sides" field (3–12) to choose how many sides it has (triangle, pentagon, hexagon, and so on). Both move, resize and rotate like the other objects.

Solid fill: the rectangle, oval, circle, triangle and polygon each have a fill option — leave it off for an outline shape, or turn it on to draw the shape filled solid. (Since printing is monochrome, "solid" means a solid black fill.)

Arrow: "Thickness (px)" (1–20), "Arrowhead size (px)" (4–60), and a "Heads" row with "◄ Start" and "End ►" toggles to put an arrowhead at either or both ends, plus X, Y and Length.

Selecting, moving, and multi-select

Click an object on the canvas to select it; drag it to move it. Double-click a Static text box to type directly into it on the canvas. Clicking empty canvas deselects everything. The properties panel shows "Click an object on the canvas to edit it. Shift-click to select several at once." when nothing is selected.

Marquee (rubber-band) selection: press on an empty part of the canvas and drag a box; every object the box touches is selected. Holding Shift, Cmd, or Ctrl while marquee-ing ADDS to the current selection instead of replacing it.

In the Objects list, standard macOS modifiers apply: Shift-click selects the range between the anchor and the clicked item; Cmd/Ctrl-click toggles a single item in or out of the selection; a plain click selects just that one. When several objects are selected, shared properties can be edited together and the Delete button reads "Delete N selected".

1. Click an object to select and drag to move it.
2. To select several: drag a box around them on the canvas, or Shift/Cmd-click them in the Objects list.
3. Shift/Cmd/Ctrl while dragging a marquee adds to the existing selection.
4. Press Delete (or click the delete button) to remove the selection.

Saving and opening templates and custom labels

Template Designer: "Save" / "Save as…" save a .vltmp template. "Save" (⌘S) writes back to the open template; "Save as…" (⌘⇧S) saves a copy. The "Save Template" dialog asks for a Template name and shows the label size and object count; templates live in ~/Documents/VectorLabel/Templates/. "Open…" shows an Open Template picker listing saved templates (with size and object count) and a "Browse file…" option. "New" / "New…" opens "New Template" where you set a name and label size and click "Create".

The Template Designer's Open file picker also accepts legacy ".json"/".vlt.json" templates, plus Brady ".BWT" and Brother P-touch ".lbx" files (auto-converted).

Custom Designer: "Save Label" (⌘S) saves straight back to the open .vlcus file — no dialog — and "Save as…" (⌘⇧S) writes a copy to a new file. A brand-new label, or one you opened from a Brady .BWT / Brother .lbx import, is still prompted for a location the first time you save, so an imported original is never overwritten. "Open…" accepts .vlcus, plus Brady .BWT and Brother .lbx (auto-converted). "New" opens "New Custom Design" (name + label size + "Create").

The Custom Designer start dialog. When the Custom Designer opens — and on each new "+" tab — a start dialog offers your 5 most recent labels to reopen, plus "Browse…" and "New blank label". Opening a label from here reuses the current blank tab instead of leaving a stray "Untitled" tab behind, and reopening a label that's already open just switches to its tab rather than making a second copy.

Neither designer asks you to save before loading something else. Opening a file from Finder, opening one with the Browse file… / Open… file picker, or importing a Brady .BWT or Brother .lbx template all open in their own tab, so nothing already on screen is replaced — and if that file is already open, its tab simply comes to the front. Two actions do replace the current tab's canvas: picking a saved template from the Template Designer's Open… list, and its New… button, whose dialog warns that unsaved changes will be lost. The Save / Save As… / Don't Save / Cancel prompt appears when you close a tab or a window that has unsaved changes. Finder double-clicking a .vltmp opens it in the Template Designer; a .vlcus opens in the Custom Designer.

Files kept "online-only" by Dropbox, iCloud Drive, or OneDrive are downloaded automatically before opening: a small "Downloading…" popup with a Cancel button appears, and once the file is local the open continues on its own. This applies everywhere a file can be chosen — data sources, templates, imports, images, and Finder double-clicks. Cancelling the download simply returns you to where you were.

~/Documents/VectorLabel/Templates/

1. Template Designer: click "Save" (⌘S) — or "Save as…" (⌘⇧S) — enter a Template name, then save into ~/Documents/VectorLabel/Templates/.
2. Template Designer: click "Open…" and pick a template card, or "Browse file…" for any folder.
3. Custom Designer: click "Save Label" (⌘S) to write straight back to the open .vlcus, "Save as…" (⌘⇧S) to save a copy, or "Open…" to reopen one.
4. Use "New" / "New…" (or the start dialog's "New blank label") to start a blank document.

Importing Brady .BWT and Brother P-touch .lbx

Both designers can open third-party templates from their "Open…" dialog: Brady Workstation .BWT and Brother P-touch Editor .lbx. The app converts them into a VectorLabel design as a new, unsaved document in its own tab, so whatever you already have open is left untouched.

Brady .BWT imports recover the label geometry (size and orientation) and text/prompt objects. Each prompt comes in as a static text box containing the prompt name, so you can retype it, or switch it to Field mode — or drag a column header from the Database pane (Records panel in the Template Designer) onto the box — to bind it to your data. Object types not yet decoded (barcodes and 2-D codes, images and graphics) are listed as import notes rather than dropped silently — so a partial import is never mistaken for a complete one. A Brady import fails if no readable text fields are found (for example a barcode-only or image-only template).

Brother .lbx imports recover the tape geometry and map text:text to static text, barcode objects to barcodes (with QR error-correction level), and shapes to their VectorLabel equivalents — lines, rectangles, rounded rectangles, ellipses and polygons now come across instead of being dropped. Tables also import: a .lbx whose content is a table — like a patch-panel grid — comes in as an editable VectorLabel table object, including merged header cells (such files previously wouldn't open at all). Images, groups, and unsupported barcode types are still reported as warnings. Brother imports auto-select the closest matching P-touch tape width.

After an import with anything that needs attention, an "Import note" dialog lists the items that couldn't be fully converted.

The supply is matched automatically. When you import a Brady .BWT or Brother .lbx template, VectorLabel picks the matching catalog supply for you so the converted label opens at the right size and orientation — a Brady label is matched to the "Brady M6" supply group (by part number first, then by size), and a Brother label to the "Brother P-touch" tape group (by tape width). If it can't confidently match one, the supply picker opens showing the imported label's dimensions and asks you to choose which supply it should print on, rather than guessing.

1. In either designer click "Open…".
2. Choose a .BWT or .lbx file (these may not show a file-type icon; the picker still accepts them).
3. Review any "Import note" listing items that need attention.
4. Adjust the converted design and save it as a .vltmp or .vlcus.

Custom Designer database mode (bind, browse, edit records)

Only the Custom Designer has the bottom "Database" pane. Click "Choose data file…" to bind a CSV or Excel (.xlsx) file as print data — the designer prints one label per row. Once a file is bound, its name becomes a menu button in the toolbar: the name shows the current file, and a dropdown ▾ next to it offers "Replace file…" (bind a different file), "Export…" (write the current data out), and "Remove database…" (unbind the data and return the design to a single, non-data label), along with the auto-sync controls described below. "Remove database…" confirms first, and warns if objects on the label pull from the data — those objects keep their bindings and simply show blank until a database with those columns is added again. The pane header shows the file name, row and column counts, and how many rows are selected. On a narrow window the database toolbar wraps its controls neatly onto a second row rather than clipping.

Multi-sheet Excel workbooks. If the .xlsx you bind has more than one worksheet (tab), a picker asks which sheet holds your print data instead of silently taking the first one. To change it later, open the file-name button's ▾ menu and choose "Redefine tab…" — it reopens the same picker. Your chosen sheet is saved in the .vlcus document, so reopening the file and "Refresh from source" both re-read that same worksheet. Single-sheet workbooks and CSV files behave exactly as before — no picker appears.

Once bound, the pane is a record browser much like the Print window: a search box ("Search all fields…"), a "⧩ Filter & sort" button, a "Columns ▾" show/hide-and-reorder menu, per-row checkboxes for selecting which rows print, and inline cell editing. Hover a cell and click the ✎ button to edit its value in place (Enter saves, Escape cancels).

Header row by number. The "first row is headers" control (CSV and Excel) is now a tick plus a row number (default 1). With the tick on, that row supplies the column names and everything above it is hidden — so if your spreadsheet has a title and notes at the top, set the number to, say, 10 to treat row 10 as the header and ignore rows 1–9. With the tick off, columns are named Column 1, 2, 3….

Building and editing data on the fly. You don't need a file to start: the Custom Designer can build a data set from scratch and edit it as you go (it lives inside the .vlcus — your original import is never modified). The Database pane toolbar adds:

• + Row — add a blank row. On an empty document the first row automatically creates five columns (Column 1…Column 5).
• + Column — add a new column (Custom Designer only).
• Editable column headers — click the ✎ on a header to rename it (Enter saves, Escape cancels). Renames automatically update everywhere the column is used: field bindings, formulas, filter & sort rules, saved presets, and the column menu.
• Free edit — a spreadsheet-style mode (the button flashes while it's on). Cells edit directly on click with no ✎/✓ buttons; select multiple cells by dragging or Shift-clicking; copy/paste ranges (⌘C / ⌘V, Excel-compatible); and drag the small corner handle of a cell to fill down — it auto-increments when the value ends in a number (hold Option to repeat the same value instead) and ripples the same value otherwise. Pasting behaves the way a spreadsheet does: while you're typing in a cell, ⌘V inserts at your cursor (replacing just the text you've highlighted) — it only replaces the whole cell when the cell's full contents are selected, which is what you get the moment you click or tab into a cell — and pasting one value with several cells selected fills all of them. Headers are freely editable in this mode too.
• Insert several rows at once — in Free edit, right-click a row and choose "Insert rows above…" / "Insert rows below…" to be asked how many blank rows you want (it defaults to however many rows you had selected).
• Ripple — auto-enumerate a value down many rows. In standard editing it's a "Ripple…" button next to a cell's ✓/✗; in Free edit it's a right-click on a cell. The dialog takes a prefix (pre-filled from the cell), a start (number or letter, e.g. A→B→C), an increment (1 → 1,2,3 · 2 → 1,3,5), a postfix, and a record count.
• Export… — write the current data set out as a CSV or Excel (.xlsx) file (you can overwrite your original import if you want).

Auto-sync a bound data file. If your data lives in a file you keep editing elsewhere, turn on Auto-sync and VectorLabel reloads the bound data automatically whenever that source file changes on disk — no manual refresh. While Auto-sync is on, in-app editing is hidden (the file is the single source of truth) so your edits can't be overwritten mid-sync; the data toolbar shows an "Auto-sync enabled · editing disabled — click to disable" button. Auto-sync and "Refresh from source" both live in the bound file-name button's dropdown menu (the same ▾ that holds Replace / Export / Clear). "Refresh from source" re-reads the file once on demand (and re-prompts if it moved); Auto-sync keeps doing that automatically. Because auto-sync needs the live file, reopening an auto-sync design whose linked CSV/Excel file can't be found asks you to locate the file right away ("…was moved or deleted. Choose the file again."). The label still opens with its saved copy of the data if you cancel. Designs without auto-sync are unchanged — they only ask when you choose "Refresh from source".

The print header's "Print" range control appears when data is bound and a field on the canvas actually uses it: "All", "Selected" (the checked rows), or "Range" (from–to). When you set Copies above 1 on a job that prints more than one label, a "Collate" tick box appears next to it: ticked prints a full set at a time (1,2,3 · 1,2,3); unticked prints each label's copies together (1,1 · 2,2 · 3,3). Filters, sorts, and saved presets are shared with the Print window, so a preset saved in either place shows up in both. The pane can be resized by dragging its top edge.

The real Database pane with a sample CSV bound — the header shows the file, row/column counts and selection; row checkboxes choose what prints; the toolbar carries "+ Row" / "+ Column", "Free edit", "Export…" and the shared search / filter / columns controls.

1. In the Custom Designer, click "Choose data file…" in the Database pane and pick a CSV or .xlsx.
2. Bind a canvas field to a column (Field mode, or drag a column header onto a text/barcode object).
3. Use the checkboxes, "Search all fields…", or "⧩ Filter & sort" to choose which rows print.
4. In the print header set the "Print" range (All / Selected / Range), Copies, and Cut, then Print.
5. Use ✎ on a cell to fix a value inline; or open the file-name ▾ menu and use "Refresh from source" (once) or turn on "Auto-sync" (keeps reloading) after editing the file externally.

The three content sources: Static, Field, Formula

When you select a text box (or a barcode), the properties panel shows three buttons to choose where its content comes from. The buttons are labelled Static, Field, and Formula.

Static: you type a fixed value that is the same on every label. For a text box this is a multi-line text area with the placeholder "Type label text…". For a barcode the static input has the placeholder "Barcode data…". Use this for things that never change, like a fixed prefix, a company name, or a single test barcode value.

Field: the object is bound to one column of your data. The panel shows a drop-down of available columns; pick one and the object displays that column's value for the current record, changing automatically label-to-label. The panel also tells you that you can drag a column header straight onto the box: "…or drag a column header from the Records panel onto the text box, or onto an empty spot to create a new field." (In the Custom designer the wording refers to the Database pane instead of the Records panel.) Dropping a column header on an existing text box switches it to Field mode bound to that column; dropping on an empty spot creates a new field-bound text box there.

Formula: the object's content is computed by an Excel-style expression that must begin with an equals sign (=). This lets you combine several columns, add separators, change case, trim, take part of a string, and branch with IF. The formula bar is a monospace input with the example placeholder =IF(Number<>"",Number,""). Next to it are a "Fields ▾" button (drops down clickable buttons that insert a column name into the formula) and an "Editor ⤢" button that opens the full Formula editor with a live preview.

Under the hood each object stores a mode of "static", "field", or "formula". Older designs that predate the mode flag still work: a legacy object with only a formula is treated as a formula, one with only a bound column as a field, and one with only plain text as static.

There is also a fourth content source, "Date/Time", for printing the current date and/or time — chosen the same way as a data field. It's covered in Date/Time source below.

1. Click the text box or barcode you want to set up.
2. In the properties panel, click Static, Field, or Formula.
3. For Static, type the fixed value.
4. For Field, choose a column from the drop-down (or drag a column header onto the box).
5. For Formula, type an expression starting with = , or click Editor ⤢ to build it with a live preview, then Apply.

Date/Time source (printing today's date and time)

A text object, a barcode, or a table cell can print the current date and/or time. In the object's content source, pick "Date/Time" (it sits alongside Static, Field and Formula, chosen the same way you'd pick a data field), then choose a format from the presets. The value isn't baked in when you design — it renders the current date and/or time at print time, so a batch printed today shows today's date.

The format presets include separator-less numeric forms as well as the usual punctuated ones and time formats:

YYYYMMDD      20260704
MMDDYYYY      07042026
DDMMYYYY      04072026
MM/DD/YYYY    07/04/2026
YYYY-MM-DD    2026-07-04
Mon DD, YYYY  Jul 04, 2026
… plus time formats (e.g. HH:MM, hh:MM am/pm)

The built-in data columns (cable/connector data)

When you are working from the built-in cable schedule data, these are the standard columns. The left side is the friendly display name you see in menus and formula buttons; the right side in parentheses is the underlying column key. A formula can refer to a column by either name (matching is case-insensitive).

Number (Number), Cable Name (Cable), Signal (Signal), Connector (Connector), Device Name (Device_Name), Device Tag (Device_Tag), Socket Name (Socket_Name), Socket Tag (Socket_Tag), Other Device (Other_Device), Other Socket (Other_Socket), Other Connector (Other_Connector), Rack (Rack), Room (Room), Rack U (RackU), Side (_Side), Cable Type (Cable_Type), Cable Length (CableLength).

In the Custom designer, when you bind your own spreadsheet/database, the column list comes from your imported data instead, and the display name and key are simply the column's own name.

Number, Cable Name (Cable), Signal, Connector, Device Name (Device_Name), Device Tag (Device_Tag), Socket Name (Socket_Name), Socket Tag (Socket_Tag), Other Device (Other_Device), Other Socket (Other_Socket), Other Connector (Other_Connector), Rack, Room, Rack U (RackU), Side (_Side), Cable Type (Cable_Type), Cable Length (CableLength)

The formula language: functions and operators

Formulas are Excel-style and always begin with =. They work on text. The complete set of built-in functions is small and fixed (these are the only functions supported):

IF(condition, value_if_true, value_if_false) — returns the second argument when the condition is "true", otherwise the third. A condition is true when it is a non-empty value: any non-empty text counts as true (including the text "0" and "false"), and an empty string counts as false. Comparisons like Cable<>"" produce a true/false the IF can test.

LEFT(text, n) — the first n characters. If you omit n it defaults to 1; n of 0 gives an empty string.

RIGHT(text, n) — the last n characters (n defaults to 1).

MID(text, start, length) — length characters starting at position start, where the first character is position 1.

LEN(text) — the number of characters in text.

UPPER(text) — converts to UPPER CASE.

LOWER(text) — converts to lower case.

TRIM(text) — removes leading and trailing spaces.

Operators: & joins (concatenates) two values into one string. = tests whether a field equals a value, and <> tests whether it is not equal (these are string comparisons). Parentheses ( ) group sub-expressions. Numbers and quoted "text literals" can be used directly. An integer-valued number prints without a decimal point (2, not 2.0).

Important comparison rule: a comparison (= or <>) only fires immediately after a bare column name, with a single value on the right — for example Number<>"" or Side="Source". This matches how the live preview evaluates, so the preview and the printed label always agree.

Functions: IF  LEFT  RIGHT  MID  LEN  UPPER  LOWER  TRIM
Operators: &  (concatenate)   =  (equals)   <>  (not equal)   ( )  (grouping)
Literals: "quoted text"   123 (numbers)

Common formula recipes (copy-paste)

These are real, working examples. The first four are the formulas actually used in the built-in label template, so they are known to be correct.

Cable number with cable name, but drop the " - " separator when there is no cable name, and fall back to just the cable name when there is no number:

Show a connector only when present:

Show a rack only when present (right-aligned field on the template):

Show the far end as "@ Device : Socket", omitting the socket part when blank, and printing nothing at all when there is no other device:

Build them up from simple pieces with the recipes below.

=IF(Number<>"",Number&IF(Cable<>""," - "&Cable,""),IF(Cable<>"",Cable,""))
=IF(Connector<>"",Connector,"")
=IF(Rack<>"",Rack,"")
=IF(Other_Device<>"","@ "&Other_Device&IF(Other_Socket<>""," : "&Other_Socket,""),"")
=UPPER(Cable)
="CBL-"&Number
=LEFT(Number,3)
=TRIM(Device_Name)

Barcodes and 2-D codes: supported symbologies

A barcode object is added as its own object type and gets its data from the same three sources (Static / Field / Formula) as text — so you can bind a barcode to a data column or build its value with a formula, and it changes per label. New barcodes default to a QR Code with error correction M and the sample value 12345.

The complete list of supported symbologies, with the exact menu labels:

2-D / matrix codes: QR Code (qrcode), Data Matrix (datamatrix), Aztec Code (azteccode), Micro QR (microqrcode).

Stacked: PDF417 (pdf417).

1-D / linear codes: Code 128 (code128), GS1-128 (gs1-128), Code 39 (code39), Code 93 (code93), EAN-13 (ean13), EAN-8 (ean8), UPC-A (upca), UPC-E (upce), Interleaved 2 of 5 (interleaved2of5), Codabar (codabar).

Every symbology is produced by the same bwip-js engine in both the on-screen preview and the print path, so the preview is a close guide to what prints. One alpha caveat: printing scales the label down to the printer's own resolution, and at small sizes the squares of a 2-D code can merge together even though the preview looks crisp — most likely on the 180-dpi Brother P-touch printers (the Brady printers print at 300 dpi, where the modules line up more often). If a printed code won't scan, give it a slightly larger box and scan-test it — see A 2-D barcode prints as a solid black block.

QR Code, Data Matrix, Aztec Code, Micro QR, PDF417, Code 128, GS1-128, Code 39, Code 93, EAN-13, EAN-8, UPC-A, UPC-E, Interleaved 2 of 5, Codabar

A live example running the real app: this QR is bound to the record’s Number field and re-encodes for every row — the same bwip-js engine that renders it here prints it.

1. Add a barcode object.
2. Pick the symbology from the Symbology drop-down.
3. Choose the content source (Static / Field / Formula) and set the value.
4. If the symbology supports error correction, pick a level from the Error correction drop-down.
5. Size the box on the canvas.

Square vs stretchable codes, and error correction

Square (fixed aspect) codes: QR Code, Data Matrix, Aztec Code, and Micro QR are always drawn square and centered in their box, regardless of the box shape. Making the box wider than it is tall just adds empty margin — the code stays square so it scans reliably.

Stretchable codes: the linear 1-D codes (Code 128, GS1-128, Code 39, Code 93, EAN-13, EAN-8, UPC-A, UPC-E, Interleaved 2 of 5, Codabar) AND the stacked PDF417 stretch freely to fill the box on both width and height. You size their width and height independently.

Error correction is offered only for the symbologies that support it, via an "Error correction" drop-down:

QR Code and Micro QR: levels with friendly labels — QR offers "L — 7%", "M — 15%", "Q — 25%", "H — 30%"; Micro QR offers L, M, Q. Higher levels survive more damage/smudging but pack less data into the same size.

PDF417: levels labelled "Level 0" through "Level 8".

Data Matrix, Aztec, and all the 1-D codes have no user-selectable error-correction setting (Data Matrix and Aztec manage it automatically).

A quiet zone (clear margin) is automatically included around every code so it scans even when placed next to other label content.

Error correction — QR / Micro QR: L (7%), M (15%), Q (25%), H (30%, QR only)
Error correction — PDF417: Level 0 … Level 8
Square (centered): QR, Data Matrix, Aztec, Micro QR
Stretch to fill box: Code 128, GS1-128, Code 39, Code 93, EAN-13/8, UPC-A/E, Interleaved 2 of 5, Codabar, PDF417

How content is rebuilt for every label at print time

Nothing on a label is a fixed picture of one record. When you print, each label is generated from its own data row: Field objects pull that row's column value, Formula objects are re-evaluated against that row, and barcodes are encoded fresh from that row's value.

Barcodes specifically are regenerated per record at full print resolution — they are not stored as a fixed-resolution image, so a field-bound barcode is sharp at any printer DPI and correct for each individual label.

Because the preview and the print path use the same formula engine and the same barcode engine, the on-screen preview of any given record is an accurate proxy for what that label will print.

What the Print window is and how it opens

The Print window is titled "VectorLabel — Print" and floats above your other windows so it stays in front when it pops up while you are working in another app. It is tabbed — each export appears as its own tab and the window jumps to the most recent one (see Working in tabs). Within a tab there are five main areas: a top bar (Cancel), a Template bar (with "+ Load template…"), a Labels list (your records) with a live preview on the right, and a Print bar across the bottom (label selection, printer, cut, and the Print button). The current export's name is shown on its tab.

The real Print window — one row per label, a live preview of the selected row (shown with 1_5x4 V1), and the printer / cut / Print controls along the bottom.

It opens by itself when VectorLabel sees a new CSV export drop into the watch folder (this auto-open can be turned off in Preferences ▸ Export ▸ "Auto-open print window when export is detected"). It also opens when you press Reprint on a past job in the menu bar. When the window closes after a print, focus returns to whatever app you exported from.

The file each export came from is shown on its tab. "+ Load template…" (in the Template bar) opens a normal macOS file picker to choose a .vltmp template, which is imported and used for the print job. "✕ Cancel" closes the tab (the whole window when it is the last tab). If you configured a job and then cancel, that configuration is still recorded in Recent Prints as a cancelled job so you can reopen and finish it later.

The Labels list: search, sort, filter, columns, inline editing, selection

The Labels list shows every record (label) from your export. The header shows either the total count or "X of Y shown" when a filter or search is active. Click a row to preview that label on the right. The list is built to stay fast even with thousands of rows.

Search: the "Search all fields…" box matches across every field. Space-separated terms must all appear in a row (e.g. "amp lan" finds rows containing both). A ✕ button clears the search.

Filter & sort: the "⧩ Filter & sort" button opens a dialog where you build conditions. Each condition is a Field, an operator (Contains, Does not contain, Is exactly, Is not, =, ≠, >, ≥, <, ≤, Is empty, Is not empty), and a value (typed Text or another column's value via Field). Conditions combine with AND/OR inside a group, and you can add multiple groups combined with AND/OR. A "Show Source and Destination when only Source or Destination matches" checkbox keeps pairs together. Sort supports multiple levels (A→Z / Z→A) plus a pair mode: "Sort sources & destinations (breaks pairs)", "Sort by source — destinations stay with sources", or "Sort by destination — sources stay with destinations".

Columns: "Columns ▾" toggles which columns show. Drag a column header to reorder; drag its right edge to resize; right-click a header for "Hide column" / "Show all hidden columns". This column layout is shared with the designer.

Inline editing: hover a cell and click the ✎ pencil (or use the inline editor) to change a value. Enter saves, Escape cancels. Edits update the previewed/printed label and are written back to the source CSV file (so a later reprint uses the corrected value).

Editing on the fly: a "+ Row" button adds a blank row (saved back to the CSV), and a "Free edit" mode (the button flashes while active) turns the list into a spreadsheet-style grid — click any cell to edit directly, drag or Shift-click to multi-select, copy/paste ranges (⌘C / ⌘V), and drag a cell's corner handle to fill down (auto-increments when the value ends in a number; hold Option to repeat instead). While you're typing in a cell, ⌘V inserts at your cursor rather than replacing the whole cell (it replaces the cell only when its full contents are selected — what you get on clicking or tabbing in), and pasting one value with several cells selected fills all of them. A "Ripple" action (a button by the cell editor, or right-click in Free edit) auto-enumerates a value down many rows via a prefix / start / increment / postfix / count dialog. The Print window can add rows but not columns — the columns come from the export. (These on-the-fly editing tools are in the Print window and Custom Designer only; the Template Designer is for building reusable templates and has no record editing.)

Selection / which labels print: each row has a print checkbox and a pair checkbox (the ⇅ icon toggles a Source+Destination pair together). The header checkbox selects/deselects all visible rows. Shift+click a checkbox extends the selection across all visible rows in between. "Sources" and "Destinations" buttons in the Print bar select one side at a time.

The real Labels list — print and pair (⇅) checkboxes, Source/Destination sides, and the "Search all fields…" / "⧩ Filter & sort" / "Columns ▾" / "+ Row" / "Free edit" toolbar above the records.

1. Use the search box or "⧩ Filter & sort" to narrow the list.
2. Tick the rows (or pairs) you want, or use Select all / Sources / Destinations.
3. In the Print bar choose Selected, All, or Range.
4. Click a row to confirm the preview looks right, then Print.

Filter/sort presets

You can save a filter+sort combination as a named preset. In the Filter & sort dialog, "Save as preset…" prompts for a name. Saved presets appear as buttons in the Labels header; click one to apply it. The active preset is highlighted.

Right-click a preset button for: Apply (activate), Edit…, Rename…, Update preset with current, and Delete. Presets are stored in app settings and shared between the Print window and the designer.

1. Open "⧩ Filter & sort" and build your filter and/or sort.
2. Click "Save as preset…" and give it a name.
3. Later, click the preset button in the header to apply it.

Live preview, the required-supply check, and expanded preview

The right-hand preview shows the selected label rendered with real data, scaled to fill the sidebar (drag the sidebar's left edge to resize; the width is remembered). It shows the label in the same orientation as the template — including continuous labels and 90°-rotated die-cut labels — so the preview matches what actually prints and what the designer shows. Arrows (‹ ›) step through visible labels, and ⊞ opens the expanded preview. The preview shows just the printable area — the hatched physical-label overlay lives in the designers, not here (see Printable-area margins in the designers chapter). The "Printable area" row under the preview notes "(from loaded cassette)" when its dimensions come from the cassette the printer reports rather than the static supply catalog.

Under the preview, a "Required supply" panel shows the supply the template needs (displayed as "BM/M6-<core>" so the bulk box and the small roll are treated as the same), the Label size and Printable area, and "Buy" buttons for each part number. A green ✓ means the loaded cassette matches; "⚠ mismatch" means the loaded label size/part doesn't match and the print may be misaligned or cropped.

The expanded preview (⊞ or the "Print preview" modal) shows every visible label in a grid. You can zoom (40%–300%, remembered), toggle "Show enabled only", and tick Print / Pair on each tile.

"Inherit rack": when you sort by Rack with the inherit option on, a blank-Rack side of a pair borrows its partner's rack and shows it in parentheses, e.g. "(RIO RACK)", both in the preview and on the printed label.

Choosing the printer and confirming the supply

The printer dropdown in the Print bar lists every connected printer (name plus serial), and each entry also shows that printer's loaded supply beside its name — the part number when the cassette reports one, otherwise the loaded label size — so you can see what's in each printer before picking one. A colored dot and a word show status: green/Ready, yellow/Busy, red/Offline. The list is populated from VectorLabel's live USB and network scan.

You often don't need to pick at all. In both the Print window and the Custom Designer, every tab remembers its own printer selection, and when you open a label (or pick a template) VectorLabel auto-selects a printer whose loaded supply matches it — falling back to the printer you used most recently. A printer you pick by hand sticks — auto-select won't override it — until the context changes: choosing a different template in the Print window, opening or importing a different design in the Custom Designer, or a new export or reprint loading into the tab all start fresh and match the printer to the supply again. (A Custom Designer reprint reopens on the printer that job was printed with.)

The supply line under the printer shows the loaded part number (click it to re-detect), live telemetry if the printer supports it, and any pre-flight error. If nothing is detected you'll see a "Detect supply" button. Supply status refreshes automatically about every 30 seconds while printers are idle and immediately when the print window opens; nothing is polled while a job is printing.

Telemetry (M611 only): when available it shows Battery %, Labels %, and Ribbon %. A ⚠ appears when the job may need more labels or ribbon than remain.

Pre-flight: printer-reported problems (printhead open, invalid supply, invalid ribbon) are shown in red and block printing until fixed; a "Re-detect" button re-reads the supply.

1. Pick the printer in the dropdown.
2. Check the status dot says Ready.
3. Confirm the loaded supply matches (green ✓) or press Detect supply / Re-detect.
4. If a pre-flight error shows, fix it on the printer and press Re-detect.

Cut modes and "Feed to clear"

The "Cut" dropdown sets when the printer cuts. The options come from the selected printer's driver; the standard Brady set is "Every Label", "End of Job", and "None" (internally eachLabel / afterJobLast / never). If you don't change it, a sensible default is used per supply: continuous tape cuts after every label; die-cut stock cuts once at end of job.

"Feed to clear" (a checkbox labelled "Feed to clear") feeds an extra lead label — printed with the word DISCARD across it, so it's obvious which one to throw away — before the job to advance/clear the supply — for die-cut, one label (cut per your setting); for continuous, 1 inch, always cut. The checkbox only appears when the selected printer's driver supports it — the Brady M610 and M611 do; Brother P-touch does not. The choice is remembered per printer, so each printer keeps its own setting.

On the M611 the built-in cutter actuates automatically. The M610 has no auto-cutter, so with Cut set to "Every Label" the app prints one label at a time and stops between labels with a "Cut the label" prompt — cut or tear off the label that just printed, then press Continue (or Stop Printing to end the job there).

1. Pick when to cut from the Cut dropdown.
2. Optionally tick "Feed to clear" to advance a lead label first — it prints DISCARD across it (Brady printers only; remembered per printer).

Send modes: one-at-a-time vs full job

Send mode is a per-printer setting under Preferences ▸ Printers ▸ "Per-Printer Settings…". The choices are "One at a time" and "Full job".

One at a time: each label is its own print job — per-label progress, and you can cancel mid-run (the in-flight labels finish, the rest are dropped). Full job: the whole job is sent in one shot — fastest, but it can't be interrupted once it starts, so no Cancel button is offered for it and progress shows only what the printer itself reports. Both run at full speed. On the M611 a full-job print now starts immediately — the end-of-job signal is sent right after the job data, so the printer doesn't sit waiting before the first label.

Some drivers report live progress on their own and always stream as one job; for those the Send mode picker is greyed out with the note "This printer reports live print progress on its own, so it always streams as one job." The M610 defaults to single-label (it has a SmartCell label counter, so it reports accurate per-label progress in both modes); the M611 defaults to Full job.

1. Open Preferences ▸ Printers ▸ Per-Printer Settings…
2. Find the printer card and set Send mode to "One at a time" or "Full job".
3. Apply (or Apply & Close).

Live progress, mid-run cancel, and job completion

When you print, a "Printing…" dialog shows a progress bar and "Printing label X of Y…" as labels are sent (driven by the printer for drivers that report a counter or live telemetry). On completion a "Print complete" dialog confirms the count sent.

After the job starts, the tab that printed closes. If it was the only tab, the whole Print window closes and focus returns to whatever app you were in; with other tabs still open the window simply stays where it is. Either way the Engine pops open its menu-bar popover as the job starts, so you can keep watching status there — live job outcome (Complete / Cancelled / Failed) is tracked in the Engine's menu bar.

The status never lies. The job status in the menu bar — and, live during a print, in the Custom Designer and the Auto Print window too — only advances when the printer actually reports progress. If an M611 stops reporting mid-job — a dropped connection, say — the status shows a literal "unknown" rather than a made-up advancing count; a job that stays silent shows "unknown" for about its estimated print time and is then marked printed. Progress is never faked.

The same honesty rules hold on every printer: an M610 batch that wedges mid-job (a jam, ribbon out) reports the count the hardware actually printed instead of claiming all labels done, and an M610 whose supply cell can't be read shows "unknown" while the job drains rather than a frozen counter. Brother P-touch printers surface their own error reports — no media, cutter jam, cover open — as a failed job instead of "done", and a Brother "cut every label" job shows a per-label progress bar (progress is keyed to the cut mode the printer actually uses, not the one-at-a-time setting it ignores).

"Printer paused" vs "unknown". If you pause the printer on the device mid-print (M611), the status shows "Printer paused" in orange. The job is held open: live tracking resumes when you press resume on the printer, the job completes only when the printer sends its real job-complete signal, and you can still cancel it while paused. The two states mean different things — "Printer paused" means you paused it on the device; "unknown" means the printer stopped reporting. In both cases the Engine waits for real information instead of inventing progress. (Pause detection is hardware-verified in one-label-at-a-time mode; it is implemented for full-job mode too but not yet separately verified there.)

Cancelling: the Cancel button appears only for jobs that can actually be cancelled. In "One at a time" mode you can cancel mid-run — the in-flight labels finish and the remaining labels are dropped. The M610 then reports the count the hardware actually printed (from its SmartCell counter). The M611 has no firmware-level cancel; in single-label mode at most about two labels are in flight, so cancel stops within a label or two. A full-job batch is sent in one shot and can't be interrupted, so no Cancel is shown for it.

If nothing renders (e.g. every selected record fails to render) or the job can't be queued, the spinner is dismissed and an alert explains why ("Nothing to print" or "Couldn't start the print").

Recent Prints and reprint

Every print (and every configured-but-cancelled job) is recorded to Recent Prints, shown scrollable in the menu bar with buttons to jump to top/bottom and clear it. Pressing Reprint reopens the Print window with the same source file, selection, range, and filter/sort.

When an old export CSV is pruned by the "Exports to keep per project" limit, the prints that used it are removed from Recent Prints along with it — so you're not offered a Reprint that can only answer "the original print data is no longer available". (Custom Designer prints stay: they carry their own design, not a CSV.) If a source CSV is gone for another reason — moved or deleted by hand — reprint offers "Reprint Without Editing" (re-send the original rendered labels) or Cancel. A job that was cancelled before any labels rendered cannot be reprinted that way and says so.

Reprinting a Custom Designer job. Reprinting a job that came from the Custom Designer reopens that label in the Custom Designer with the full setup it was printed with: the print range (All / Current / Selected / Range) and its bounds, which rows were ticked, the record that was being previewed, the database filter, sort and search, and the printer that was chosen — while loading the current version of the label file, so edits you've saved since printing are included. If the label auto-syncs its data from a source file, a data refresh no longer resets the restored print selection. This applies to prints made in v1.9.0 or later.

Clearing history is in Preferences ▸ Recent ▸ "Clear History" (with a confirmation).

1. Open the menu bar, find the job, and press Reprint.
2. Adjust the selection/template if needed, then Print again.

Printer setup: scanning, network printers, and supported models

Printers are managed in Preferences ▸ Printers. The "Scan" menu offers "Scan USB" and "Scan network (subnet)". A status-refresh interval (Preferences ▸ Printers ▸ "Refresh interval", 1–600 s) controls how often the app rescans and re-reads live status; it is paused while a job prints.

Add a network printer with "Add network printer": type the IP/hostname (e.g. 192.168.1.50) and pick the model from the dropdown; the model decides which driver drives it (raw TCP). Network printers can be removed with a "Remove" button.

Brady M610: USB only, 300 DPI, reads its loaded cassette via Brady SmartCell, supports self-laminating wire/cable wraps. No live telemetry (no battery/ribbon %).

Brady M611: USB and network (raw TCP port 9100, telemetry on 9102), 300 DPI, built-in auto-cutter, live telemetry. Network discovery scans the subnet for the Brady control port 9102. Per the project's notes the M611 is the most hardware-validated printer.

Brother P-touch: 180 DPI TZe tapes. PT-E550W and PT-P750W are Wi-Fi "W" models (USB plus raw TCP 9100); PT-E560BT is Bluetooth/USB hardware but prints over USB only (no Wi-Fi/9100). Add a network Brother by entering its IP and choosing PT-E550W as the model. Short labels print at their true length — the driver no longer pads every label out to about an inch (it uses Brother's documented 4.4 mm minimum of print data). Note a single full-cut label may still come out around 24.5 mm: that floor is the printer's own cutter position, not something the app controls; labels in a half-cut strip aren't affected.

1. Open Preferences ▸ Printers.
2. For USB: connect the printer and choose Scan ▸ Scan USB.
3. For network: choose Scan ▸ Scan network, or use "Add network printer" with the IP and model.
4. Confirm the printer appears with a green Ready dot.

Loaded media auto-detection

Brady printers read the loaded cassette automatically: the M610/M611 use Brady SmartCell, which reports the real part number, label width/height, printable area, die-cut vs continuous, and supply level. This drives the green ✓ / ⚠ mismatch indicator and the cut default.

Brother printers read the loaded tape over USB using the ESC i S status command (tape width, errors). This has been confirmed on a PT-E560BT; on the PT-E550W and PT-P750W it's implemented but not yet confirmed on real hardware.

You rarely need to ask for a re-read: supply status refreshes automatically about every 30 seconds while printers are idle and immediately when the print window opens; nothing is polled while a job is printing, so a refresh can never interfere with an active print. You can still force a re-read at any time: click the loaded part number or the "Detect supply" button in the Print window, the ↻ button on the printer's row in the Engine's menu-bar dropdown (a spinner shows while it runs; the button is hidden for offline printers and declines politely while that printer is mid-print), or "Detect cassette" on the printer's row in Preferences.

1. Load the supply in the printer.
2. In the Print window click "Detect supply" (or the part number) to re-read it.
3. Confirm the Required supply panel shows a green ✓.

Automatic orientation on Brady printers

You don't have to think about which way a die-cut label feeds. When a job goes to a Brady printer (M610 or M611), every die-cut design is fitted against the printable-area rectangle that the loaded cassette itself reports, so the design lands on the label the right way around — wire wraps, raised panels, any supply, including custom supplies you've added to the catalog yourself. That works wherever the printable rectangle has a long side to fit to; the one shape it can't reason about is a square, covered below.

That automatic fit never consults the supply catalog — only what the cassette reports — so editing the supply library can't change how it decides. Continuous tape is unchanged and works as it always has.

Square printable areas: the one case the fit can't decide. Some die-cut stock has a square printable area — the 1.5" × 4" M6-33-427 wire wrap, for instance, prints into a 1.5" × 1.5" square. A square rectangle carries no clue about which way round the design should go, so there is simply nothing for the fit to work out, and it leaves the orientation alone.

The cassette's own reported orientation doesn't settle it either: Brady's square cassettes report it inconsistently — two supplies in the same B-427 family answer differently. Following that report meant the same design, on the same stock, with the same settings could come out one way on an M610 and 90° round on an M611. So on a square die-cut printable area the M610 and M611 now use the same fixed orientation, and the M611 deliberately ignores what its cassette reports. Every non-square supply is completely unaffected — there, the reported orientation is still the starting point and still drives the fit.

That leaves one deliberate control for these supplies: the "Feed rotation" setting on the supply itself, in Edit Supplies (see The supply catalog). Ticking it turns the printed design 90°. Reach for it when a square die-cut label prints sideways. The designer's "⟳ 90°" button is a different thing — it rotates the design on the canvas, and that rotation still carries through to the print (see Canvas behavior, zoom, and 90° rotation) — but it changes your design, whereas Feed rotation describes how the stock feeds.

Per-printer calibration (alignment)

If a printed label lands slightly off-center, you can nudge it per printer. In Preferences ▸ Printers, each printer's row has calibration controls: "Print calibration grid" (enabled only when the printer is Ready) prints a reference grid, then you enter a Horizontal and Vertical offset in pixels until the grid lands square on the label. A "Reset" button zeroes them.

The controls show the reference scale (e.g. "300 px = 1 inch (300 DPI)"). Offsets are stored per printer serial, so they follow that physical printer, and are applied to every print from it. The grid itself is sized from the loaded cassette's own reported printable area when the printer provides one, so it fits user-added or renamed supplies with no catalog match.

Calibration (and other printer settings) is shared across the whole suite: you set it once in the Engine's Preferences and it applies to every print — from the print window and from both designers, not just the Engine — and it works for network and Brother printers, not only USB Brady.

A factory reset (Advanced ▸ Reset Defaults) also clears all per-printer alignment offsets.

1. Open Preferences ▸ Printers and find the printer.
2. Click "Print calibration grid".
3. Compare the printed grid to the label edges.
4. Enter Horizontal and Vertical offsets (in px) and reprint the grid until it's centered.
5. Use "Reset" to return to zero if needed.

"Copy printer properties" sits next to "Print calibration grid" in the Engine's printer settings (Brady M611 only — it is the only printer that reports live telemetry). It asks the printer to list everything it knows about the loaded supply and writes that out alongside what VectorLabel's own supply catalog says, with any difference given in printer dots. It copies to the clipboard as well as saving a file, so you can paste it straight into a bug report. Nothing is sent anywhere on its own.

The editable Supply Catalog

The list of label supplies is fully editable. Open it from Preferences ▸ Printers ▸ Label Supplies ▸ "Edit Supplies…". The structure is: Supply group → Category → Supply → Part number.

A Supply group is assigned to one or more printer models (e.g. the "Brady M6" group serves M610 and M611; the "Brother P-touch" group serves PT-E550W/PT-P750W/PT-E560BT). A "Brady i3300" group (the B30/B33 supply series — around 150 real part numbers sourced from Brady's own product pages) also ships as groundwork for a future driver: there is no working i3300 driver yet, so it's catalog-only for now. You can add, duplicate, delete, import, and export groups, set the Group name and which Printers it serves, and "Restore defaults…".

The supplies-and-templates setup wizard. To add the bundled factory supply groups and starter templates without hand-building them, use the setup window. It opens on its own the first time an install finishes — both a fresh install and an in-place upgrade of the running Engine — and you can reopen it any time from Preferences ▸ Printers ▸ Label Supplies ▸ "Set Up Supply Groups & Templates…" or Preferences ▸ Updates ▸ "Set Up Supplies & Templates…". It lists the bundled ("available") groups and your ("existing") groups side by side. For each available group you choose Don't install, Install New, or Install & Replace: it defaults to Replace when a group of the same name already exists, otherwise Install New. Picking Install New over a name you already have adds a numbered copy (e.g. "Brady M6 2") rather than overwriting. Each existing group also has a Delete tick.

Starter templates get the same per-row choices on the same screen. Their default depends on how the window appeared: on a genuine fresh install they're offered ready to install; after an update — or when you open the window manually — they default to skip, since you'd already have them. With Install & Replace, a same-named template is overwritten, never duplicated. The "Install all & clear existing" preset wipes your supply groups, installs a clean factory set, and also flips every starter template to Install & Replace — one click for a factory set of both supplies and templates.

Inside a group you add Categories (named, reorderable) and drag supplies between them. Each Supply has a Name; a Type of Die-cut or Continuous; size fields (die-cut: Label W × H; continuous: Width × Default length, since the length is set at print time as "width × definable"); Printable W × H; a Self-laminating toggle (die-cut only); a Material family (e.g. B-427); and — for die-cut supplies with a square printable area — a "Feed rotation" checkbox.

Feed rotation ("Rotate the design 90° when printing"). Some Brady die-cut stock feeds sideways on the roll, so the design has to be turned 90° to land the right way up on the label. This is one setting for the whole supply — it applies to every part number under it (cartridge, bulk box, and any equivalent SKU the printer reports), because they are all the same physical stock. It changes the printed label only: the design canvas and the on-screen preview don't rotate, so the way to check it is to print one label. The checkbox appears only when the supply's Printable W and H are equal, since a 90° turn only stays inside a square printable area — on any other shape the rotation is ignored when printing. If a non-square supply still has the old per-part setting saved from an earlier version it is kept, not erased, but it is ignored, and the editor says so. See Automatic orientation on Brady printers for when to reach for this.

Both units at once. Every supply size shows an inch field and a millimetre field side by side — type into either and both update, so you can enter whatever unit a supplier lists without converting by hand. Roll length shows feet and metres together the same way. (This is independent of the app-wide Units setting; the supply editor always shows both.)

Each Supply has one or more Part numbers (the orderable SKUs). For die-cut you set a quantity per roll. (Feed rotation used to be a checkbox on every part row; it is now the single supply-level setting described above, because all of a supply's part numbers are the same stock and only one of those checkboxes ever reached the printer.) For continuous you set a Material label (e.g. Vinyl) and a roll length (feet and metres shown together). Each part also has its own "Buy link" field. Brady (M6) parts come pre-filled with that part number's Brady search URL, so nothing changes for them — but you can edit it or paste your own supplier's page instead. Leave a part's Buy link blank and it simply shows no Buy button (Brother P-touch tapes ship blank for now, so they have no button until you add a link). These become the "Buy" buttons in the Print window (e.g. "PN/250" for die-cut, "Vinyl PN/50'" for continuous).

The catalog is saved, versioned, and migrated, so the app can add new default sizes for existing users without wiping their customizations. Edits sync live into open Print/Designer windows.

A "Buy" button opens that part's stored Buy link in your browser; only http/https links are honored, and a part with no link shows no button.

Preferences ▸ Printers ▸ Label Supplies ▸ Edit Supplies…

1. Open Preferences ▸ Printers ▸ Label Supplies ▸ "Edit Supplies…".
2. Pick or add a Supply group and confirm the Printers it serves.
3. Add/rename Categories and drag supplies between them.
4. Select a supply and set its Name, Type, sizes, and Material family — plus Feed rotation, if it's a die-cut supply with a square printable area.
5. Under Part numbers, click "Add part" and fill in the part number, quantity or roll length, and an optional Buy link (blank = no Buy button).
6. Click Apply or Apply & Close.

How the four apps fit together (read this first)

VectorLabel is not one app — it's a suite of four pieces that work together. The Engine is the background piece that does the real work: it lives in the macOS menu bar (top-right of your screen), watches for new exports, talks to the printers over USB/network, and sends the actual print jobs. If the Engine isn't running, nothing prints — its menu-bar icon must be present.

The Template Designer and Custom Designer are separate windowed apps for building label layouts. Auto Print is the print window that pops up when a Vectorworks export arrives. The two designers and the print window can't reach a printer on their own — they hand the job to the Engine, which owns the USB connection.

Most 'nothing happens' problems trace back to the Engine: it isn't running, or it's running but its menu-bar icon got pushed off-screen by a crowded menu bar.

The Vectorworks plug-in scripts are a fifth, separate piece that runs inside Vectorworks itself and drops CSV files into the watch folder.

1. Look at your menu bar (top-right). If you don't see the VectorLabel icon, the Engine isn't running — launch VectorLabel.
2. If you launched it and still see no icon (a crowded menu bar can hide it), launch it again; the second launch is designed to surface the Preferences window so you have a way in.
3. Use the menu-bar icon to reach Preferences, the designers, and the export folder.

The app won't open ('unidentified developer' / Gatekeeper)

macOS blocks apps it can't verify. Releases from this site's Downloads page are signed with a Developer ID and notarized by Apple, so they should open normally. But if you have an unsigned or ad-hoc build (for example one you built yourself, or an unsigned .pkg installer), macOS will refuse to open it on a double-click and show a warning about an unidentified developer.

The standard workaround for an app or installer macOS won't open directly is to right-click it and choose Open — that gives you a one-time override that a plain double-click doesn't.

spctl --assess --type execute -vv /Applications/VectorLabel.app

1. In Finder, right-click (or Control-click) the app or the .pkg installer.
2. Choose Open from the menu.
3. In the dialog that appears, confirm Open again.
4. If macOS still refuses, open System Settings → Privacy & Security, scroll down, and click the 'Open Anyway' button that appears after a blocked launch attempt.

My Brady printer isn't detected over USB

The Engine finds USB printers by scanning for them. Both the Brady M610 and M611 are identified by hardware-confirmed USB IDs (the M611's was validated on a real unit), so a printer that isn't found usually points to power, cabling, or another app holding the device — not an ID mismatch.

Detection also requires that the Engine actually be running and able to claim the USB device. The app talks to printers at the raw-USB level (it is intentionally not sandboxed so it can do this), so a power, cable, or 'another app grabbed the printer' problem will stop detection cold.

1. Confirm the Engine is running (menu-bar icon present).
2. Open Preferences and go to the Printers tab. The top row reads 'No printers detected' or 'N printer(s) connected'.
3. Use the Scan menu → Scan USB to force a re-scan.
4. Power-cycle the printer and reseat the USB cable; try a different cable/port (some cables are charge-only).
5. If an M611 still won't appear over USB, you can also add it over the network instead (see the network section).

Adding a network (Wi-Fi/Ethernet) printer

Some printers can be reached over the network instead of USB. There are two ways: let the Engine scan your subnet, or type the printer's IP address in by hand.

The Brady M611 can be discovered automatically because it answers on a Brady-specific control port. A Brother P-touch 'W' model (PT-E550W / PT-P750W) only answers on the generic raw-print port, so the scanner can find that it's *a* raw printer but can't positively confirm it's a Brother — when added by scan it's guessed as a PT-E550W, which you can correct or remove.

1. Open Preferences → Printers.
2. To auto-discover: Scan menu → 'Scan network (subnet)'. New printers found are added automatically.
3. To add by hand: in the 'Add network printer' row, type the IP (e.g. 192.168.1.50) in the address field, pick the correct model from the dropdown, and click Add. Picking the model is what tells the Engine which driver to use.
4. Remove a wrongly-guessed or stale network printer with its Remove button.

Nothing happens after I export from Vectorworks

When you run the Vectorworks command, it writes a CSV file into ~/Documents/VectorLabel/Exports/<YourVWFileName>/ and the Engine is supposed to notice it and open the print window. The export is *silent on success* — there's deliberately no 'done' dialog — so 'nothing happened' is often actually a success you didn't see, plus the print window failing to open.

For the print window to pop up automatically, the Engine must be running and 'Auto-open print window when export is detected' must be on. If the Engine is closed, the CSV is still written and will be picked up the next time the Engine starts.

~/Documents/VectorLabel/Exports/<VWFileName>/<VWFileName>_export_YYYYMMDD_HHMMSS.csv

1. Check ~/Documents/VectorLabel/Exports/<YourVWFileName>/ for a new CSV named like <name>_export_YYYYMMDD_HHMMSS.csv. If it's there, the export worked.
2. Make sure the Engine is running (menu-bar icon).
3. Open Preferences → Export and confirm 'Auto-open print window when export is detected' is turned on.
4. Confirm the Watch Folder in Preferences → Export points at the same place Vectorworks is writing to (default ~/Documents/VectorLabel).
5. From the menu bar, you can also use 'Open Export Folder' (⌘E) to jump straight to the folder.

My export is empty / 'No ConnectCAD circuits' in Vectorworks

There are two Vectorworks commands. 'Export Selected Circuits to VectorLabel' exports whatever you currently have selected; 'Export All Circuits to VectorLabel' exports every ConnectCAD circuit on the active design layer, ignoring selection.

The scripts only export objects they recognize as ConnectCAD circuits. Other objects (equipment, symbols, text) are skipped, and if nothing qualifies you get an alert instead of a file.

1. If you used the Selected command and nothing was selected, you'll see 'No objects selected. Select one or more ConnectCAD circuits.' — select your circuits first.
2. If your selection had objects but none were circuits: 'No ConnectCAD circuits found in selection. (N non-circuit object(s) skipped)' — you selected the wrong kind of object.
3. Make sure you're on the right *design layer* when using the All command — it only looks at the active layer.
4. Try the 'Export All Circuits' command to rule out a selection problem.

Labels print misaligned, shifted, or off-center

If printed labels are consistently shifted in one direction, use the per-printer calibration controls. VectorLabel can print a calibration grid and then let you nudge the horizontal and vertical offset (in printer pixels) until the grid lands square on the label.

A different cause of 'misaligned or cropped' is a supply mismatch: the loaded cassette/tape doesn't match the supply the template was designed for. The print window shows a green ✓ when they match and a red ⚠ warning when they don't — printing anyway risks cropping.

A label printing sideways is a different problem again — and on Brady printers it shouldn't happen: every die-cut design is fitted automatically to the printable area the loaded cassette reports (see Automatic orientation on Brady printers). If a Brady die-cut label still comes out sideways, please report it. (Brother orientation is a separate, not fully hardware-verified area.)

1. Open Preferences → Printers and find your printer.
2. Use the calibration control to print the calibration grid.
3. Adjust the Horizontal and Vertical offset fields (values are in printer pixels; the panel shows how many px = 1 inch for that printer's DPI).
4. Reprint the grid and repeat until it's square; there's a reset-to-zero option if you overshoot.
5. Separately, check the supply indicator in the print window: if it's a red ⚠, load the matching supply (or pick a template/supply that matches what's loaded) and click Re-detect.

The job status says "Printer paused" or "unknown"

Neither of these is the app misbehaving — they are the Engine being honest about what the printer is telling it. The job status (in the menu bar and the Custom Designer's print header) only ever shows what the printer really reports; it never invents an advancing count (see Live progress).

"Printer paused" (orange) means you paused the printer on the device itself mid-print (M611). The job is held open, not abandoned: press resume on the printer and live tracking picks up again, the job completes only when the printer sends its real job-complete signal, and, if the printer's Send mode is "One at a time", you can still cancel the job while it's paused. A "Full job" send (the M611 default) is one batched write to the printer, so it offers no Cancel button at all — see Send modes.

"unknown" means the printer stopped reporting — a dropped connection, for example. Rather than showing a made-up count, the status reads "unknown"; if the job stays silent it shows "unknown" for about its estimated print time and is then marked printed.

1. "Printer paused": press resume on the printer — the status returns to live tracking on its own. Or cancel the job from the menu bar if you've changed your mind.
2. "unknown": check the connection (USB cable, or network reachability for a network M611) and watch the printer itself — it may still be printing normally even though it stopped reporting.
3. If a silent job was marked printed but the labels never appeared, reprint it from Recent Prints once the printer is back.

A 2-D barcode (QR / Data Matrix) prints as a solid black block

This is a known alpha gotcha. The app renders everything at a high-resolution master and then downscales to the printer's native resolution. For 2-D codes (QR, Data Matrix, Aztec, Micro QR), the size of each tiny module must line up exactly with that downscale step. If it doesn't, the modules blur together when downscaled and the whole code prints as one solid black rectangle that no scanner can read.

Practically: make the 2-D code bigger on the label, or adjust its size so the modules are large enough to survive the downscale. Linear barcodes (Code 128, Code 39, etc.) and PDF417 stretch freely and don't have this exact-size requirement.

1. In the designer, select the 2-D barcode and increase its size noticeably.
2. Re-check the preview — if it still looks like a solid block at print size, make it larger again.
3. Prefer a linear barcode (e.g. Code 128) if you only need a small mark and a square 2-D code keeps merging.

A barcode prints blank / 'this record can't be encoded'

This is separate from the solid-black problem. Each barcode symbology (UPC-A, EAN-13, Code 39, etc.) only accepts certain characters or lengths. If a record's value can't be encoded by the chosen symbology — for example letters in a numeric-only barcode — the barcode can't be generated and that label prints blank where the code would be.

The app warns you ahead of time. In the print window, a row carrying an un-encodable barcode is flagged ('A barcode on this label can't encode this record — it will print blank'), and the preview shows the message 'This record can't be encoded as <type>'.

1. Look for the barcode-warning marker on the flagged rows in the print window.
2. Either change the barcode symbology to one that accepts your data (Code 128 is the most permissive for mixed text), or fix the source data so it fits the symbology's rules.
3. If you see 'Barcode engine unavailable', the barcode renderer didn't load — relaunch the window/app.

Text is too big, too small, or cut off

Text objects can auto-scale to fit their box. With auto-scale on (and wrap off), the app shrinks the font so the single line fits the box — the whole value is always shown and is never truncated with a "…". With wrap and auto-scale both on, the text wraps onto multiple lines and shrinks to the largest size where every wrapped line fits the box — and the designer canvas, the print preview, and the printed label all agree. If auto-scale is off, long values can overflow and get clipped at the edge of the box.

For continuous tape, you can also grow the label length to fit the content instead of shrinking the text, using the designer's fit-length action.

1. In the designer, select the text object and enable its auto-scale option so long values shrink to fit.
2. If you'd rather keep the font size, make the text box wider, or turn on word-wrap so it flows onto multiple lines.
3. On continuous supply, use the designer's 'fit label length to content' action to lengthen the label instead of shrinking text (you'll see 'Length fit to content').
4. Verify in the print preview before sending — the preview reflects the real rendered size.

A template opens at the wrong size

A template's on-canvas size comes from the *supply* it's assigned to in the catalog (the supply's printable width/height). If a template opens too big, too small, or the wrong shape, it's almost always pointing at a different supply than you expect — or at a supply whose dimensions were edited.

Continuous supplies use the template's chosen printed length; die-cut supplies use the fixed printable height defined for that part number in the catalog. So switching a template between a continuous and a die-cut supply changes how its length is determined.

1. Open the template and check which supply/part number it's assigned to.
2. Open Preferences → Printers → Edit Supplies… and confirm that part number's printable dimensions are what you expect.
3. Reassign the template to the correct supply if it's pointing at the wrong one.
4. For continuous supplies, set the intended printed length on the template.

I can't find my label supply or part number

The label-supply catalog (categories, sizes, part numbers, roll lengths/quantities, 90° feed rotation, and buy links) is fully editable in the app — you don't need to touch any code to add a size or SKU. It's grouped per printer model (e.g. a Brady 'M6 / M7' group, a 'Brother P-touch' group).

The catalog is versioned and migrated, so existing installs get new *default* sizes added automatically when the app updates. Anything you add yourself is preserved across updates.

1. Open Preferences → Printers.
2. Under 'Label Supplies', click 'Edit Supplies…'.
3. Find the right printer group, then add or edit a supply: set its category, size, part number, roll length/quantity, 90° rotation, and each part's Buy link if you want.
4. Save — the new supply is now selectable on templates and in the print window.

Cutting and feed options (and what's still being verified)

The print window lets you choose when the supply is cut for a job ('Cut' dropdown), and whether to feed a blank lead label first to clear/advance the supply. By default, continuous tape is cut after every label (so each printed length separates) and die-cut stock is cut once at the end of the job. You can override this per job.

Be aware that on Brady M610, the exact cut byte sequences are not yet hardware-verified (alpha). On the Brother classic models — whose drivers are only partially hardware-verified — suppressing the cut entirely ('never') is a path not yet confirmed, so the job terminator may still feed and cut. Treat M610 and Brother cut behavior as experimental until you've tested it on your unit.

1. In the print window, set the 'Cut' dropdown to the behavior you want (cut every label / cut at end / don't cut, depending on the supply).
2. On a Brady printer, turn on the lead-label/feed-to-clear option if the first label is coming out mis-fed — for die-cut it feeds one label, for continuous it feeds about 1 inch and always cuts it off. (The checkbox only shows for printers that support it; Brother P-touch doesn't.)
3. Test on a small batch before committing a long run.

Where are my files (templates, exports, history)?

Everything VectorLabel writes lives under ~/Documents/VectorLabel/ by default. Templates from the designer go in Templates/; CSV exports from Vectorworks land in Exports/<VWFileName>/, one folder per project file.

Recent print history is kept separately so you can reprint, and old exports are pruned automatically (default: keep the newest 15 per project), using the date code in the filename rather than file metadata so it stays correct under cloud sync. When an export is pruned, the Recent Prints entries that used it are removed with it — so a print vanishing from the list means its CSV aged out (Custom Designer prints stay, as they carry their own design).

~/Documents/VectorLabel/\n  Templates/\n  Exports/<VWFileName>/

1. Templates: ~/Documents/VectorLabel/Templates/
2. Exports: ~/Documents/VectorLabel/Exports/<VWFileName>/
3. Jump to the export folder quickly from the menu bar: 'Open Export Folder' (⌘E).
4. Change the watch/templates folders in Preferences → Export and Preferences → Templates if you keep them elsewhere.

Which printers actually work today (alpha honesty)

The app's primary target is Brady M610/M611 wrap-around wire labels over USB. Both models' USB IDs are hardware-confirmed, and the M611's cut/orientation behavior is more validated than the M610's — M610 cut bytes specifically remain unverified.

Brother P-touch support (PT-E550W, PT-P750W classic dialect; PT-E560BT D460BT dialect) is implemented, passes offline 'golden vector' tests, and is partially hardware-verified — individual functions have been confirmed on real printers (for example, text now prints at the weight the preview shows — hardware-verified), but no Brother model has been verified end-to-end yet. Orientation, cut behavior, USB claim, and media auto-detect are not yet all confirmed on every model. Verify on your own unit before a production run.

1. Brady M610/M611: the main supported path (USB; M611 also network).
2. Brother PT-E550W / PT-P750W: implemented and network-capable (USB, plus raw TCP 9100 on their Wi-Fi), but NOT hardware-verified — they pass the app's offline byte-level tests only. Printing, orientation, cut behavior and tape auto-detect have not been confirmed on a real unit, so test on your own printer before a production run.
3. Brother PT-E560BT: implemented (USB only — its Bluetooth isn't supported), PARTIALLY hardware-verified (not yet end-to-end).
4. If you test on real Brother hardware and something's mirrored or upside-down, that's an expected not-yet-fully-verified area (orientation flips exist in code but aren't confirmed on every model).

Does it run on Windows? Requirements

No. VectorLabel is a macOS-only suite — it's built as native macOS apps and talks to printers through macOS USB facilities. There is no Windows or Linux build.

To run it you need a Mac on macOS 14 (Sonoma) or later with Apple Silicon, and a release from the Downloads page. Nothing else has to be installed first — the libusb USB library the Engine needs is bundled and signed inside the app, so you do not need Homebrew or any developer tooling.

1. Download the signed .pkg installer from the Downloads page and run it on macOS.
2. Launch VectorLabel Engine for the menu-bar icon.
3. Vectorworks side: leave the installer's optional ConnectCAD plug-ins step ticked, then add the two commands to your workspace once — see Installing the plug-ins.

Reporting problems (in the app or on the web)

The easiest way to report a problem is from inside the apps. Every error alert in all four apps has a "Report…" button next to OK — click it and a "Report a Problem" popup opens, pre-filled with the error, where you describe what you were doing and click "Send Report". To report something that didn't show an alert, use the Engine menu bar's "Report a Problem…" row (below "Check for Updates…") — there the description is required. And if an app crashed, the next launch offers to send a report for it, pre-filled with the crash details it captured.

The first report asks for your name and email (phone optional) so the developer can follow up; they're stored on your Mac and attached to later reports automatically (the popup then shows "Reporting as <name> · <email>" with an Edit button). Reports are sent privately to the developer — they're filed in a private repository, not posted publicly. Along with your description, a report includes the app name, version and build, your macOS version and Mac model, the current printer status (including the loaded cassette), and the tail of the recent log — all four apps write to one shared rolling log at ~/Library/Logs/VectorLabel/VectorLabel.log, with each line tagged by the app that wrote it, so the report carries the whole suite's timeline.

If you're not in the app — or you'd rather not send logs — use the feedback form on this site. No GitHub account is needed; it goes to the same place. Whichever route you use, it helps to include the build number and short commit hash shown in the menu-bar footer, your printer model and connection type (USB vs network), the loaded supply part number, and the exact text of any alert you saw.

1. On any error alert, click "Report…" — or use the menu bar's "Report a Problem…" any time.
2. Describe what you were doing. The first time, fill in your name and email (phone optional) — they're remembered.
3. Click "Send Report" — it goes privately to the developer with the diagnostic info above.
4. Not in the app? Use the feedback form — no GitHub account needed — and include the build number + commit hash from the menu-bar footer.